Overview
High School Secretary/Administrative Assistant Jobs in Red Lodge, MT at Iowa City Community School District
TITLE: EC Administrative Assistant/Bookkeeper
QUALIFICATIONS:
1. High School with an Associate Degree in Business preferred.
2. Three years of successful work experience in bookkeeping and accounting office preferred.
3. Effective communication, computer, typing and clerical skills.
4. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
REPORTS TO: EC Director
SUPERVISES: N/A
JOB GOAL: To process all accounting, administrative duties and related reports in an efficient and timely manner.
PERFORMANCE RESPONSIBILITIES:
Assures compliance with all rules, policies and procedures of Carteret County Schools, along with State and federal regulations pertaining to Special Education and Finance.
Maintain strict confidentiality for all student, parent, and personnel matters.
Develop and generate spreadsheets/datasheets to track implementation of various processes along with preparation of reports required by the auditors.
Maintain financial records and processes accounting functions of the EC Department. These functions include submitting monthly invoices to be paid, ordering supplies, entering purchase orders, and managing shipments as they are received.
Type and maintain all EC contracts and Employment Authorization Requests (EAR)
Submits reports and maintains records for multiple grants.
Maintain/update all contract transportation.
Maintain/update all related service(s) contracts.
Submits all travel for itinerant staff and staff development.
Manages account codes for the EC budget and maintains filing system.
Runs monthly financial reports and distributes to appropriate personnel.
Assists in receiving and routing incoming calls.
Entering all purchase orders and paying all bills on a weekly schedule.
Carries out other such duties as assigned by the EC Director.
The above statements describe the general nature and level of work being performed by
individuals assigned to this job. This is not intended to be an exhaustive list of all
responsibilities and duties required of personnel so employed.
TERMS OF EMPLOYMENT: Twelve-month year/At Will/FLSA Non-Exempt.
STARTING SALARY AND/OR GRADE: Salary based on state salary scale.
EVALUATION: Performance of this job will be evaluated in accordance with Carteret County Public School Board policy.
KNOWLEDGE, SKILLS, AND ABILITIES:
Basic knowledge of governmental budgeting.
Strong organizational skills and ability to coordinate, plan and meet deadlines, accomplish specific tasks, or meet specific standards.
Ability to communicate clearly and concisely both orally and in writing; ability to communicate well with school personnel and central staff.
Demonstrate functional knowledge of computers and all aspects of the Microsoft Office Professional software programs.
Ability to establish and maintain effective working relationships as necessitated by work assignment.
Physical ability (able to exert up to 20 pounds of force occasionally) and dexterity to perform the duties and responsibility of the job.
The information contained in this job description is for compliance with the American
with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for
this position. The individuals currently holding this position perform additional duties
and additional duties may be assigned.
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Title: High School Secretary/Administrative Assistant
Company: Iowa City Community School District
Location: Red Lodge, MT
