Overview
Higher Education Administrative Assistant I Jobs in Kingston, RI at University of Rhode Island
seeking a highly adaptable and experienced Executive Associate (Floater) to provide high-level administrative support across departments as needed. This role requires at least five years of experience supporting senior leadership and a strong ability to maintain confidentiality, manage complex schedules, and prioritize competing demands. The ideal candidate will be flexible, proactive, and capable of thriving in a dynamic corporate environment.
Key Responsibilities:
Executive Support: Deliver executive-level administrative assistance on a floating basis to senior leaders, including calendar management, meeting coordination, and travel booking.
Calendar Management: Schedule and manage appointments, meetings, and events with proactive time management and prioritization.
Communication Liaison: Act as a point of contact between executives and internal/external stakeholders; manage communications with professionalism and discretion.
Meeting Coordination: Prepare agendas, materials, and meeting notes; handle logistics for both in-person and virtual meetings.
Travel Arrangements: Coordinate domestic and international travel using booking tools and ensure seamless itineraries, accommodations, and logistics.
Document Preparation: Create, proofread, and edit documents, reports, and presentations with accuracy and attention to detail.
Expense Reporting: Prepare and process expense reports in compliance with company policies.
Confidentiality: Handle sensitive information with a high level of discretion and professionalism.
Project Support: Provide administrative support for ongoing projects, including research and data organization.
Required Qualifications:
Minimum 5 years of executive administrative experience supporting senior leadership
Demonstrated adaptability and flexibility to support multiple departments as needed
Strong understanding of confidentiality and professional discretion
Proficiency in travel booking; experience using travel booking tools/platforms
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Excellent organizational, multitasking, and prioritization skills
Strong communication and interpersonal abilities
Job Types: Full-time, Contract
Pay: $35.00 – $40.74 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Application Question(s):
7 -Month Contract potential for extension
Experience:
Executive administrative support: 6 years (Preferred)
Ability to Commute:
New York, NY 10017 (Preferred)
Ability to Relocate:
New York, NY 10017: Relocate before starting work (Preferred)
Work Location: In person
Show more
Title: Higher Education Administrative Assistant I
Company: University of Rhode Island
Location: Kingston, RI
