Overview
HouseSmart West Administrative Assistant – Chino Valley, AZ Jobs in Chino Valley, AZ at Clayton Careers
Qualifications:
Ability to meet the students, staff, parents/guardians and public with enthusiasm and congeniality
Should thrive in an environment with children
Knowledge of computer hardware and software or ability to learn
Knowledge of database and experience with data entry
Successfully meet deadlines in a timely, competent, and efficient manner
Self starter, able to work independently
Knowledge and practice of professional letter-writing techniques
Strong problem solving skills and reacting without hesitation
Creative person with great attention to detail
Willing to accept and deal with change
Ability to maintain composure and a calm demeanor during stressful situations
Team player who will take on duties of other secretaries when the need arises
Possesses a high level of communication skills in both written and verbal form.
Performance Responsibilities:
Coordinate with the Administrative Team all meetings and appointments
Act as receptionist for all incoming calls and personal visits. Receive public and staff in a pleasant and professional manner. Take Phone messages accurately and forward to appropriate staff members. Receive and communicate with the public and staff in a polite and professional manner.
Oversee the checking in and out of students who enter and/or leave the school for any reason other than the normal beginning and dismissal times.
Maintain and update student records in a timely and efficient manner.
Assist the Administrative Team with student discipline reports and other responsibilities.
Prepare letters, memos, work orders, handbooks, and other communications for the Administrative Team
Help maintain a safe environment in the school by distributing and dating visitor passes
Maintain confidentiality and propriety in office practice and records
Using the network word-processing program, database and spreadsheet, create and retrieve information as needed
Coordinate staff, student and parental needs with administration
Process incoming office mail and distribute appropriately
Handle incoming funds, using established financial procedures in accordance with state and Board of Education policies and expectations.
Assist with all scheduling, correspondence, etc. regarding students
Assist Principal with registration and enrollment of students
Keep inner and outer office area in a clean, efficient manner
Attend at least one professional growth workshop during the year
Work with other secretaries when necessary for the completion of a project
Assist students when they need help
Process yearly updates of teacher and student inventories
Assist Administrative Team with beginning and Year end activities
Receive bus information from students and parents. Communicate such information with transportation manager and other relevant staff members and students.
Registrar coordinator for OTHS Registration
Process Drop Students/Mail and copy files/Maintain files in storage for destruction.
Maintain a calendar and newsletter on the website.
File assessment scores as needed.
Record Constitution pass/fail in student data system.
Assist District Office with student insurance claims as needed.
Work with LEASE and District Staff on all reports.
Work with LEASE IEP program
Complete Medicaid Reimbursement forms.
Maintain and update dates of Annual Reviews and Eligibility Meetings on a Google calendar
Work with personnel for out-of-district placement of students.
Follow District established procedures for special education.
Input assessments into student data systems.
Assume any other duties that the Administration may deem necessary for the smooth running of the office.
Job Type: Full-time
Pay: From $40,131.00 per year
Benefits:
Health insurance
Paid time off
Schedule:
8 hour shift
Work Location: In person
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Title: HouseSmart West Administrative Assistant – Chino Valley, AZ
Company: Clayton Careers
Location: Chino Valley, AZ
