Overview
HR, Admin and Finance Assistant Jobs in Swansea, Wales, United Kingdom at SMR (UK) Ltd
Title: HR, Admin and Finance Assistant
Company: SMR (UK) Ltd
Location: Swansea, Wales, United Kingdom
Job Overview:
This is a truly diverse and engaging role that offers a unique opportunity to work within our Financial and HR administrative operations. You will be involved in a wide range of tasks, from finance and bookkeeping to HR administration and development. The ideal candidate will have a Finance and HR background, be highly organized, and possess excellent communication skills.
About Us:
We are a dynamic and entrepreneurial company, committed to providing exceptional services to our clients. Our team is friendly, supportive, and focused on creating a positive work environment. We are looking for a skilled and experienced Finance and HR Administrator to join us, directly supporting our Managing Director (MD) and ensuring the smooth running of our Finance and HR administrative functions.
Key Responsibilities:
Finance:
Use the accounting system Xero to record all financial information, process billing, process reconciliations, facilitate budget tracking, maintain the purchase ledger and reconciliation of balance sheet accounts and the bank
Raise accurate and timely invoices, chase unpaid invoices, and apply the correct VAT rules
Chase Debtors and ensure the process is followed-up for escalation where needed
Assist with processing staff payroll in line with company policies
Assist with processing staff expenses in line with company policies and authorisation procedures
Assist the Managing Director with production of quarterly VAT returns, management accounts, budgeting and annual accounts
Assist the Managing Director to process and undertake CIS returns for the company
Ensure timely submission of information to HMRC as requested
HR:
Assist the Managing Director with recruitment processes and procedures
Assist the Managing Director with ensuring HR Policies and Procedures are updated
Assist the Managing Director with managing annual leave systems and processes
Assist the Managing Director with managing sickness absence systems and processes
Attend HR meetings as needed for note-taking and typing up notes afterwards
Update HR records, and keep them up to date
Write letters for staff, based on templates available in relation to HR matters
Other:
Act as the first point of contact for all day-to-day queries and adhoc requests via telephone, email and face-to-face, both internally and externally, e.g. payroll requests, reference requests etc
Assist the Managing Director with other company administrative processes, as reasonably required
Any other duties as reasonably required
Person Specification
Essential:
At least 2 years of experience in a similar role
Knowledge and understanding of Payroll
Excellent organisational skills with the ability to structure processes and set up efficient systems
Be consistently accurate with a good attention to detail
Have experience in and be committed to following careful procedures to protect the sensitive personal data involved in this role
Have excellent numerical skills and good level of knowledge of Excel
Be able to take the initiative and take a creative problem-solving approach
Have well-developed interpersonal skills, working well independently and as part of a small team, and collaborating well with colleagues
Ability to be tactful and diplomatic to confidential/ sensitive situations
Ability to adhere to strict confidentiality
Desirable:
AAT Qualification
HR administration qualification
Experience of working with Xero
Good understanding of PAYE
