Overview
HR & Admin Executive Jobs in Singapore, Singapore at Hyphens Pharma International Ltd.
Title: HR & Admin Executive
Company: Hyphens Pharma International Ltd.
Location: Singapore, Singapore
The ideal candidate thrives in a collaborative environment and is adept at engaging with various stakeholders both within and outside the team.
Administrative Duties:
Manage office administrative tasks to ensure smooth operations in line with Hyphens Group’s established policies and procedures.
Maintain and update all office records, agreements, and procedures required by law, local governing bodies, or other departments within Hyphens Group.
Uphold office policies and manage health and safety procedures.
Establish and maintain an efficient filing and information system.
Coordinate and provide administrative support for meetings, events, activities, and functions.
Any other adhoc projects assigned
Human Resources Responsibilities:
Recruitment and Onboarding/Offboarding:
Oversee the entire recruitment process, including job postings, candidate screening, interviews, and offer management.
Assist hiring managers in selecting candidates with the right competencies, experience, and cultural fit through effective screening and assessment processes.
Recommend sourcing channels to find suitable candidates in line with business needs.
Verify the authenticity of reference documents for candidates.
Negotiate terms and conditions of offers to selected candidates within standard operating guidelines.
Conduct new employee orientations and facilitate onboarding processes.
Manage the exit process for resigning employees and handle exit clearance procedures.
Employee Relations:
Address employee inquiries and resolve workplace issues.
Foster a positive work environment through engagement initiatives and conflict resolution.
Co-lead the company employee engagement team to plan initiatives that align with the company’s core values.
Performance Management:
Assist in developing and implementing performance appraisal systems.
Support managers in conducting performance reviews and providing feedback.
Training and Development:
Identify training needs and coordinate employee development programs in consultation with business units.
Facilitate workshops and training sessions.
Liaise with internal trainers and external vendors for scheduling and conducting courses.
Analyze evaluation scores and the effectiveness of learning programs.
HR Administration:
Maintain accurate employee records.
Manage HR policies and procedures, ensuring compliance with labor laws.
Administer employee benefits programs such as personal accident, health and travel insurance, vacation, sick leave, leave of absence, and employee assistance.
Review benefits claims against entitlements to ensure accurate disbursements.
Compliance:
Ensure compliance with local labor laws and regulations.
Facilitate payments to vendors.
Adopt a service-oriented mindset and prioritize people-centricity in interactions with workforce and business stakeholders.
Research and apply prevailing labor policies, employment laws, and regulations, including tripartism, employment laws for foreign nationals, and the Fair Consideration Framework.
Job Requirements:
Diploma/Degree in Business Administration, Psychology, HR or equivalent working experience.
IHRP Certified Associate (IHRP-CA) or IHRP Certified Professional preferred.
At least 1-2 years’ experience of hands-on HR operations experience.
Practising HR professional familiar with Singapore and employment laws and regulations.
Strong stakeholder management skills (across various units and levels).
Positive working attitude, a team player and skilled communicator.
