Overview
HR and Admin Assistant Jobs in Taguig, National Capital Region, Philippines at PlayTime Entertainment
Title: HR and Admin Assistant
Company: PlayTime Entertainment
Location: Taguig, National Capital Region, Philippines
Job Summary
The Administrative and HR Assistant provides comprehensive administrative, clerical, and human resources support to ensure the efficient operation of the office and HR functions. This role supports managers and employees through various tasks related to organization, coordination, documentation, recruitment, and employee administration. The position handles confidential and time-sensitive information while maintaining professionalism, accuracy, and discretion in all tasks.
This position reports to the Department Admin Manager.
Key Responsibilities
Administrative Support
- Provide administrative and clerical support to managers and employees.
- Assist in the preparation of reports, documents, presentations, and correspondence.
- Maintain organized filing systems for both physical and electronic documents.
- Handle confidential and sensitive information with discretion.
- Provide general administrative support to visitors and internal teams.
- Monitor and maintain office supply inventory and place orders when necessary.
- Monitor and update administrative systems and processes to improve efficiency.
- Ensure proper documentation and record-keeping of administrative activities.
- Assist with travel arrangements, logistics, and meeting coordination as required.
Human Resources Support
- Assist in end-to-end recruitment activities, including job postings, resume screening, interview scheduling, candidate coordination, and maintaining applicant records.
- Support onboarding and offboarding processes, including preparation of employment documents and coordination of pre-employment requirements.
- Maintain and update employee records, HR databases, and personnel files while ensuring confidentiality.
- Assist in monitoring attendance, leave administration, and other employee data required for HR reporting.
- Prepare HR-related reports and documentation as needed.
- Coordinate employee engagement activities, orientations, and internal communications.
- Respond to employee inquiries and escalate concerns to the appropriate HR personnel when necessary.
- Support the implementation and administration of HR policies, procedures, and programs.
Vehicle Scheduling and Coordination
- Manage and coordinate company vehicle bookings for employees and departments.
- Maintain vehicle scheduling logs and ensure proper allocation of vehicles.
- Coordinate with drivers or service providers for transportation requests.
- Monitor vehicle usage and ensure compliance with company policies.
Communication and Coordination
- Provide professional communication through phone, email, and internal messaging platforms.
- Coordinate with different departments regarding administrative and HR requirements.
- Support cross-functional projects and initiatives as assigned.
Qualifications
- Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field.
- Proven experience as an Administrative Assistant, HR Assistant, or in a similar administrative and HR support role.
- Knowledge of office management systems, administrative procedures, and basic HR practices.
- Experience in recruitment coordination, employee records management, and onboarding processes is preferred.
- Excellent time management skills with the ability to multitask and prioritize work effectively.
- Strong organizational and planning skills.
- High attention to detail and strong problem-solving abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
- Experience in scheduling or coordinating company vehicle bookings is an advantage.
Job Type
- Full-time
Benefits
- Health Insurance
- Life Insurance
Work Location
- In-person / Onsite
