Overview
HR Assistant/Administrative Assistant Jobs in Clearwater, FL at The Wave of Lake City
Job Title: Personal Assistant
Location: Foster Love Headquarters
Reports to: CEO
Position Type: Full-Time, Hourly
Our Mission
Foster Love is a 501(c)3 nonprofit organization. Our vision is to improve the lives of children in foster care throughout America who often find themselves forgotten and neglected by the public. We collaborate with community partners to bring resources to youth in foster care and use service-learning activities to educate volunteers on issues surrounding the foster care system. Our foundation has allowed us to provide thousands of foster youth across the country with new bicycles, college supplies, and sweet cases so that children do not have to travel from home to home with their belongings in a trash bag.
The Position
We are seeking an organized, detail-oriented, and highly motivated Personal Assistant to provide comprehensive administrative support to the CEO of Foster Love. The Personal Assistant will play a key role in optimizing the CEO’s time by handling day-to-day administrative tasks, managing the CEO’s personal schedule, and helping with various aspects of the organization’s operations. The ideal candidate will be proactive, adaptable, and have a deep passion for the mission of Foster Love.
The Daily
Manage CEO’s Calendar: Coordinate and schedule meetings, appointments, travel, and speaking engagements. Ensure that all calendar items are prioritized effectively and deadlines are met.
Correspondence Management: Handle and prioritize emails, phone calls, and mail for the CEO. Draft, proofread, and send routine communications on behalf of the CEO.
Travel Coordination: Plan and book travel arrangements for the CEO, including flights, accommodations, transportation, and itineraries for both business and personal trips.
Event Planning and Logistics: Assist with the planning and execution of internal and external events, conferences, and fundraising activities. Provide on-site support as needed.
Administrative Support
Document Preparation and Management: Prepare reports, presentations, and other documents for meetings, stakeholders, and presentations. Maintain a system for organizing and filing critical documents.
Meeting Preparation: Attend meetings with the CEO, take minutes, and ensure all action items are tracked and followed up on. Prepare meeting agendas and provide any necessary documentation in advance.
Budget and Expense Tracking: Assist with monitoring the CEO’s budget, including tracking expenses and processing reimbursements.
Special Projects & Miscellaneous Support
Research: Conduct research on various topics related to the organization’s initiatives, including foster care policy, potential funding opportunities, and best practices in nonprofit management.
Community Outreach: Coordinate and communicate with donors, partners, and other stakeholders. Support the CEO with maintaining and cultivating relationships with key individuals and organizations.
Personal Support: Provide a limited amount of personal assistance to the CEO, including managing personal appointments or personal travel as needed (within reason and as time permits).
Qualifications:
Experience: Must have personal assisting experience. 3+ years in an administrative or executive assistant role, preferably in a nonprofit or mission-driven organization.
Skills:
Strong organizational and time management skills, with the ability to manage multiple tasks and deadlines.
Excellent verbal and written communication skills.
High attention to detail and ability to anticipate needs before they arise.
Ability to maintain confidentiality and handle sensitive information with discretion.
Experience with travel booking and event coordination.
Personal Attributes:
– Passionate about the mission of Foster Love and the welfare of children in foster care.
– Professional, proactive, and solution-oriented with a can-do attitude.
– Flexible and adaptable, able to thrive in a fast-paced and dynamic environment.
– A team player who works well with others and takes initiative when needed.
Benefits:
Competitive salary based on experience.
Comprehensive benefits package (health, dental, vision).
Paid time off (PTO) and holidays.
Opportunity to make a tangible impact in the foster care community.
Collaborative and supportive work environment.
**Some travel required
**Foster Love is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.**
Job Type: Full-time
Pay: $25.00 – $30.00 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Weekends as needed
Work Location: In person
Title: HR Assistant/Administrative Assistant
Company: The Wave of Lake City
Location: Clearwater, FL
