Overview
HR Corporate Executive Administrative Assistant Jobs in Laredo, TX at IBC Bank
Title: Executive Administrative Coordinator
Liberty Home Guard is the country’s fastest-growing and best-rated home warranty provider. We are seeking a proactive and detail-oriented Executive Administrative Coordinator to join our dynamic team. This role is crucial and plays a vital role in supporting Liberty Home Guard’s administrative and operational functions. This position provides cross-departmental assistance, manages essential business processes, and ensures the smooth execution of office operations and customer-related administrative tasks.
Your duties and responsibilities include but are not limited to the following:
Administrative & Office Support:
Provide administrative support across multiple departments, including scheduling, calendar management, and report preparation, whenever needed.
Manage office operations, including supply ordering, team apparel coordination, and maintaining inventory.
Organize company events, liaise with vendors, and negotiate pricing to ensure successful execution.
Ensure office logistics run smoothly by proactively addressing operational needs.
Manage incoming and outgoing communication, including phone calls, emails, and mail.
Ensure the availability of office snacks by restocking and putting them out for team members to enjoy, at least two times per day.
Customer & Sales Operations:
Print and mail home warranty agreements, ensuring timely and accurate distribution.
Handle customer account updates, including information changes, early start coverage adjustments, and Launchpad customer upgrades.
Manage the sales cancellation and downgrade process by preparing reports and categorizing them for each sales person for commission calculation.
Maintain and update sales reference materials such as training documents, pricing guidelines, and coverage details.
Support the onboarding of new sales personnel by coordinating training, scheduling orientation, and collecting onboarding documents.
Assist with sales commission payroll by reviewing reports to ensure accuracy in payments.
Prepare and organize checks for mailing, ensuring proper documentation and timely distribution.
Predictable, reliable, and punctual attendance is an essential function of this job.
Requirements
Full comprehension of office management systems and procedures.
Ability to multitask, prioritize tasks, and manage time effectively.
Strong analytical and problem-solving skills.
Must be able to meet deadlines in a fast-paced, quickly changing environment.
Strong attention to detail and goal-oriented.
Flexible, proactive, and self-motivated.
Excellent collaboration, interpersonal, and communication skills.
Pay Rate: $25 an hr
This is an on-site position located in our Brooklyn office.
Job Type: Full-time
Pay: $25.00 per hour
Schedule:
8 hour shift
Work Location: In person
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Title: HR Corporate Executive Administrative Assistant
Company: IBC Bank
Location: Laredo, TX
