HR Payroll Admin

Overview

HR Payroll Admin Jobs in United States at Netrolynx AI

Title: HR Payroll Admin

Company: Netrolynx AI

Location: United States

About The Company

T. Madison LLC DBA Traffic Plan is a distinguished provider of traffic control services and equipment, serving utility companies, municipalities, and private contractors across the Mid-Atlantic region. Headquartered in central New Jersey, our company is proud to be a woman-owned business certified by the Women's Business Enterprise National Council (WBENC). We are committed to delivering safety-driven solutions that not only protect the public and our clients but also contribute to the ongoing development and enhancement of community infrastructure. Our mission is to be your trusted partner in progress, ensuring that safety and efficiency are at the forefront of every project we undertake.

About The Role

The HR / Recruiter / Office Administrator at T. Madison LLC DBA Traffic Plan is a vital role responsible for managing a broad spectrum of administrative functions within our office environment. This individual will oversee the recruitment process for both field and office personnel, ensuring a seamless onboarding experience for new hires. Additionally, they will serve as the primary point of contact for candidates and employees, supporting HR policies and maintaining compliance with relevant legal standards. The role also encompasses general office management duties, including document handling, contract management, and supporting field operations through administrative assistance. The successful candidate will possess excellent organizational skills, a proactive attitude, and the ability to handle sensitive information with discretion.

Qualifications

Required:

• High school diploma or GED; an Associate or Bachelor's degree in Human Resources, Business, or a related field is preferred.
• Minimum of 2-3 years of experience in a similar administrative or HR role.
• Experience with payroll processing, including certified payroll requirements.
• Strong knowledge of recruitment, screening, and onboarding processes.
• Excellent organizational skills with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.

Preferred

• PHR Certification or similar HR accreditation.
• Experience working within the construction, transportation, or traffic control industries.

Responsibilities

• Assist in creating and posting job advertisements across various platforms, screening resumes, and scheduling interviews for both field and office roles.
• Conduct initial phone screens, coordinate interviews, and perform background checks and drug screenings to ensure candidate suitability.
• Coordinate and facilitate employee orientations, training sessions, and meetings to promote a well-informed workforce.
• Support the onboarding process by ensuring the timely completion of all new hire documentation, including I-9 forms, E-Verify, W-4s, and other compliance-related paperwork.
• Maintain accurate employee records, both digital and physical, in accordance with company policies and legal standards.
• Assist with timekeeping and payroll processes, particularly for hourly field staff, ensuring accuracy and timeliness.
• Monitor and track certifications, licenses, and required training such as flagger certifications, ensuring compliance and renewal deadlines are met.
• Support HR compliance initiatives, including policy implementation and updates.
• Provide assistance with payroll system maintenance, troubleshooting, and corrections as needed.
• Prepare and manage certified payroll reports in compliance with federal, state, and local regulations.
• Coordinate with internal payroll teams to ensure accurate and timely processing of payroll data.
• Manage incoming and outgoing mail, deliveries, and general office supplies to ensure smooth daily operations.
• Support field supervisors and management with administrative tasks, including document management and contract coordination.
• Gather, review, and maintain all required contract documentation such as Certificates of Insurance (COIs), W-9 forms, and project-specific details.
• Review contracts to determine federal job status and certified payroll requirements, ensuring accuracy and compliance.
• Update inventory records related to work zone signage and other equipment, submitting contracts for approval and follow-up to ensure completion.

Benefits

At T. Madison LLC DBA Traffic Plan, we recognize the importance of supporting our employees. We offer competitive compensation packages, opportunities for professional development, and a collaborative work environment. Employees benefit from a comprehensive benefits package that may include health insurance options, paid time off, and retirement plan options. We are committed to fostering a positive workplace culture that values safety, integrity, and continuous improvement, ensuring our team members feel supported and motivated in their roles.

Equal Opportunity

T. Madison LLC DBA Traffic Plan is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, national origin, age, disability, sexual orientation, gender identity, or any other protected status under applicable law. We believe that a diverse workforce enhances our ability to serve our clients effectively and innovate continuously. All employment decisions are made based on qualifications, merit, and business needs.