Overview
Human Service Assistant Jobs in United States at The State of Kansas
Executive Assistant – C-Level Administration
Location: Corporate Headquarters – Middletown, OH
Reports To: Stephen L. Hightower, Chief Executive Officer/Owner
About Hightowers Petroleum Co.
Hightowers Petroleum Co. is a national fuel distribution and energy solutions provider operating across the U.S., Canada, and Mexico. Guided by our core values—mutual respect, integrity, empowerment, and community service—we deliver high-quality petroleum products while building trusted relationships with customers and partners. We’re passionate about service, innovation, and creating positive change for our clients and communities.
Position Summary
We are seeking a highly professional, resourceful, and detail-oriented Executive Assistant to support our CEO. This role requires proactive thinking, polished communication skills, discretion, and the ability to manage complex priorities in a fast-paced and evolving environment. The ideal candidate is an expert multitasker who can anticipate needs, uphold confidentiality, and contribute to organizational efficiency with grace and professionalism.
Key Responsibilities
Provide high-level administrative support to the CEO, COO, and other executive leaders.
Act as a gatekeeper and liaison for internal and external communications on behalf of C-suite leadership.
Manage complex and frequently changing calendars, meetings, conference calls, and travel itineraries.
Draft, edit, and manage professional correspondence, reports, and presentations.
Coordinate materials and logistics for meetings, board sessions, and special events.
Maintain confidential files, records, and communications with a high degree of integrity.
Prepare a daily report for the CEO outlining status updates, key action items, and follow-ups.
Welcome and host high-level visitors, clients, and partners with warmth and professionalism.
Oversee conference room scheduling and coordinate resources across departments.
Serve as board liaison, including recording and distributing meeting minutes and follow-up actions.
Take initiative to resolve administrative challenges and identify areas for improved efficiency.
Perform additional administrative duties and special projects as assigned.
Qualifications
Proven experience supporting C-suite or senior-level executives in a corporate or fast-paced environment.
Exceptional interpersonal, verbal, and written communication skills.
Proactive, highly organized, and adept at prioritizing and managing multiple tasks.
Demonstrated discretion and professionalism in handling confidential and sensitive matters.
Expert in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); experience with travel platforms and calendaring tools preferred.
Ability to work independently and collaboratively across departments.
Calm under pressure, solutions-focused, and responsive to last-minute changes or requests.
Preferred Attributes
A high degree of emotional intelligence and business acumen.
A positive, can-do attitude with the ability to anticipate the needs of executives.
Flexible and adaptable to shifting priorities in a dynamic work environment.
Alignment with Hightowers Petroleum’s mission and values.
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Title: Human Service Assistant
Company: The State of Kansas
Location: United States
