Overview
Hybrid Executive Assistant/Office Manager at AI Jobs in San Francisco, California, USA at C-SUITE ASSISTANTS
Position: Hybrid Executive Assistant/Office Manager at AI Company
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This range is provided by C-SUITE ASSISTANTS. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$/yr – $/yr
Director of Recruitment at C-Suite Assistants
A company that specializes in advanced AI code generation that enhances developer productivity and code quality is looking for an Executive Assistant/Office Manager for their office in San Francisco located near the Salesforce Tower. The office has 20 employees and the business is growing rapidly and is very well-funded. The role will support the CEO and the Head of Operations. The dress code is casual.
The role is 4 days in office and 1 day working remotely.
About the **
Vet and prioritize the executive’s emails and draft responses
Manage relationships with key internal and external stakeholders
Attend meetings and take notes and follow up on action items
Planning and executing internal and external meetings and events
Prepare and edit correspondence, reports, and presentations
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Proactively manage daily calendar, identifying and mitigating potential conflicts
Keep the CEO on track
Schedule and prepare for meetings by organizing agendas
Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
Process expense reports
Assist with HR; send offer letters and onboard employees
Run the office; order supplies and manage any repair issues
Ad hoc projects as needed
Limited off-hour availability via text
About *
Minimum of 5 years of experience in a related support position
BA/BS from a college or university
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Dynamic and proactive; comfortable in a fast-paced environment.
Proactive go-getter; no task is too big or too small
Salary and *Medical, dental, vision, basic plan paid 100% by company, Paid Vacation.
** 9-5
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Software Development
J-18808-Ljbffr
Title: Hybrid Executive Assistant/Office Manager at AI
Company: C-SUITE ASSISTANTS
Location: San Francisco, California, USA
Category: Administrative/Clerical (Business Administration, Administrative Management, Office Administrator/ Coordinator), Business (Business Administration, Administrative Management, Office Administrator/ Coordinator)
