Overview
IT, Secretary Jobs in Jubail, Eastern, Saudi Arabia at TASNEE
Title: IT, Secretary
Company: TASNEE
Location: Jubail, Eastern, Saudi Arabia
An exciting opportunity is available for IT, Secretary Reports to Chief Information Officer located in Jubail.
Job Summary:
Provides high level Administrative Support to the line manager Chief Information Officer by managing documentation, handling appointments and meetings, preparing statistical reports, controlling confidential data/information and ensuring smooth operations at the management level, based on Trust, Integrity and Accountability.
Position Responsibilities:
Prepare correspondence, reports, and materials for publications and presentations.
Prepare and maintain expense report.
Create, transcribe, and distribute meeting agendas and minutes.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Setup superior’s travel arrangements
Set up accommodation and entertainment arrangements for company visitors.
Maintain schedules & calendar.
Set up and coordinate meetings and conferences.
Arrange and confirm appointments.
Handle and collate incoming information / communication.
Answer telephones and handle queries in appropriate manner.
Communicate verbally and in writing to answer inquiries and provide information.
Coordinate the flow of information both internally and externally.
Meet and greet clients and visitors.
Implement and maintain office systems.
Set up and maintain filing systems & work procedures.
Operate & maintain office equipment.
Qualification and Requirements:
Relevant Diploma or Bachelor’s Degree with two years of related experience.
Knowledge and experience of relevant software applications – spreadsheets, word processing, and database management.
Knowledge of administrative and clerical procedures.
Knowledge of business principles, protocols & etiquette.
Skills:
Proficient in spelling, punctuation, grammar, and other English language skills
Ability to produce correspondence and documents.
Ability to handle multiple information and communications.
Proficiency in fast & accurate typing
Verbal and written communication skills
Attention to detail.
Confidentiality
Planning and organizing
Time management
Interpersonal skills
