Overview
Job No. 536095 Administration/AL$ Assistant Jobs in Bakersfield, CA at California State University
Full Job Description
Job no:536095
Work type:Staff
Location:Bakersfield
Categories:Unit 7 – CSUEU – Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
CLASSIFICATION TITLE:Administrative Support Assistant I
UNION CODE:R07
FT/PT:Full-time, 32 Hours per week.
PAY PLAN:12-month
WORKPLACE TYPE:On-site (work in-person at business location)
ANTICIPATED HIRING RANGE:$2,670 – $2,800
However, offer amount will be commensurate with candidate’s experience, education, skills, and training.
CSU CLASSIFICATION SALARY RANGE:$2,670 – $3,278
PAY BASIS:Monthly
BENEFITS:CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information.
CANDIDATES ELIGIBLE TO APPLY:Open to all qualified applicants
SPECIAL INSTRUCTIONS TO APPLICANT:FOR PRIORITY CONSIDERATION, applications must be received by February 29, 2024; however, the position will remain open until filled.
POSITION PURPOSE:The Administrative Assistant performs the full range of clerical, secretarial, and general office support functions up to moderate complexity. Duties include providing administrative and institutional support to the Library Administration department and initiatives related to textbook affordability. Work is performed under the direct supervision of the Dean of University Libraries, but assignments are generated from multiple sources such as the Administrative Support Coordinator, Budget Analyst, AL$ Coordinator and Special Assistant to the Provost. Prioritization of all tasks is performed at the discretion of this position, working within pre-determined time frames for regular tasks. The Administrative Assistant is an integral member of the Library Administration Office team and requires the ability to use a full range of office support technology and systems. The Administrative Assistant is guided by a working knowledge of library and campus policies and procedures to assist with AL$ textbook list, webpage maintenance, workshop and event coordination, reports, answering phones, record-keeping, etc.
DUTIES & RESPONSIBILITIES:
General Library Administrative Support
Answer and direct phone calls/in person inquires to the appropriate resources or person needed; receive, and distribute mail, and make campus deliveries.
Review and monitor office supply inventory and notify Administrative Support Coordinator (ASC) of items to order.
Maintain and monitor office equipment repairs.
Maintain electronic filing system, personnel files, library contact database, and keep records.
Enter financial document data into data tracking logs and reconcile to CFS/Data Warehouse.
Update additional tracking logs (work orders, travel/professional development, vendor logs, etc.).
Generate reports and spreadsheets as requested.
AL$ Textbook List, Reporting, & Webpage Maintenance Support
Update the AL$ webpage and perform maintenance as needed.
Search library databases, OneSearch, and campus bookstore for required course materials.
Communicate with faculty via email or in person regarding AL$ program and library materials.
Assist Librarian in creating annual AL$ report to be sent to …
Title: Job No. 536095 Administration/AL$ Assistant
Company: California State University
Location: Bakersfield, CA
Category:
