Overview
Jr. Executive Assistant and Administrative Coordinator Jobs in Richmond Hill, Ontario, Canada at TDS Personnel
Title: Jr. Executive Assistant and Administrative Coordinator
Company: TDS Personnel
Location: Richmond Hill, Ontario, Canada
Our client, a growing and entrepreneurial IT services company based in Richmond Hill, is seeking a proactive and highly organized Junior Executive Assistant & Administrative Coordinator to support four Partners while ensuring the smooth day-to-day operation of the office.
This is an excellent opportunity for someone early in their executive support career who enjoys variety, thrives in a fast-paced environment, and is eager to take ownership of both administrative and office management responsibilities. We're looking for someone who is flexible, agile, and eager to learn, someone who can easily adapt as priorities shift, enjoys wearing many hats, and takes pride in being the person others can rely on. The ideal candidate is a strong communicator with a positive, professional attitude, exceptional organizational skills, and a willingness to roll up their sleeves, whether they're coordinating executive travel, managing vendors, or helping keep the office running smoothly. No task is too big or too small, and a proactive, solutions-oriented mindset is essential. As this is a temp-to-perm opportunity, our client is looking for someone interested in building a long-term career with the organization.
Responsibilities
Executive & Administrative Support
- Manage complex calendars for four Partners, scheduling meetings and coordinating appointments.
- Coordinate domestic and international business and personal travel, including flights, accommodations, transportation, and detailed itineraries.
- Prepare and submit expense reports accurately and on time.
- Screen calls and correspondence and provide day-to-day administrative support.
- Assist the Partners with a variety of projects and administrative tasks to keep them organized and operating efficiently.
Personal Assistant Support
- Run business and personal errands as required.
- Pick up lunches, catering, and other office purchases.
- Coordinate personal appointments and miscellaneous requests for the Partners.
- Handle personal administrative tasks with the utmost discretion and professionalism.
Office Management
- Order and maintain office, kitchen, and workplace supplies.
- Liaise with office vendors, service providers, and cleaning company.
- Ensure the office, kitchen, and common areas remain clean, organized, and presentable.
- Perform light kitchen duties, including loading and unloading the dishwasher, stocking refreshments, and tidying shared spaces.
- Set up meeting rooms and assist with hospitality for clients and guests.
- Support office initiatives and special projects as needed.
Qualifications
- 1–3 years of experience in an administrative, executive assistant, office coordinator, office manager, or personal assistant role.
- Excellent organizational skills with the ability to prioritize competing demands in a fast-paced environment.
- Strong verbal and written communication skills with a polished and professional demeanor.
- Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
- High level of discretion and ability to handle confidential information.
- Must possess a valid Ontario driver's license and have access to a reliable vehicle, as local errands and off-site responsibilities are a regular part of the position.
TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.
