Overview
Junior Administrative Executive Jobs in WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at KITSUI Health & Beauty
Title: Junior Administrative Executive
Company: KITSUI Health & Beauty
Location: WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
Job description:
We are seeking a proactive, highly organized, and detail-oriented Admin Assistant to join our team. This non-executive role is essential for ensuring the smooth and efficient operation of our office and providing reliable support across Administration, HR, and Finance.
Key Responsibilities
1. Administration & Office Management
- Manage and coordinate general office maintenance and cleanliness, liaising with essential vendors and service providers.
- Oversee the management of office supplies and inventory (stationary, pantry items, etc.), ensuring adequate stock levels and timely procurement.
- Handle incoming and outgoing mail, courier services, and deliveries efficiently.
2. Finance & Accounting Support
- Manage and reconcile petty cash accounts accurately, ensuring all receipts and documentation are complete.
- Assist the Finance team with data entry of invoices and expense claims into the accounting system (e.g., preparing payment vouchers).
- Coordinate the collection and filing of financial documents (receipts, invoices, LPOs) for audit and record-keeping purposes.
- Handle basic bank runs and cheque deposits as required.
- This function will be supported by the Executive Admin or the Finance team for guidance and complex issues.
3. Travel & Meeting Coordination
- Coordinate and arrange domestic and occasional international travel logistics, including flights, accommodation, and transportation for staff.
- Manage the scheduling of internal and external meetings, book meeting rooms, and prepare necessary materials.
4. Human Resources (HR) & General Support
- Assist the HR department with basic administrative tasks, such as maintaining employee records, preparing simple new hire documentation, and managing leave applications.
- Professionally handle incoming calls and greet visitors if required, directing them to the appropriate personnel.
Requirements
Education: Minimum SPM/STPM or Diploma in Business Administration, Office Management, or a related field.
Experience: At least 1-2 years of proven working experience in an administrative or secretarial capacity.
Technical Skills: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with basic accounting software/ERP systems is a plus.
Key Attributes:
- Excellent organizational and time management skills.
- Strong written and verbal communication skills in both English and Bahasa Malaysia.
- High level of confidentiality and professionalism when handling sensitive information.
- Exceptional attention to detail and accuracy in handling numbers and documents.
- Work Ethic: Proactive, able to work independently, and reliable in meeting deadlines. Must be a strong team player willing to take direction from senior support staff.
