Overview
KPICD Administrative Assistant Jobs in Fort Worth, TX at Texas Christian University
Full Job Description
499530
Clerical / Office Staff
Full-time
Opening at: Apr 22 2024 at 09:45 CDT
College of Science & Engineering
Job Summary:
The KPICD Administrative Assistant is responsible for providing administrative support by coordinating activities, supporting programs and facilitating department objectives.
Duties & Essential Job Functions:
1. Produces information by developing, transcribing, formatting, inputting, editing, retrieving, copying, filing, and transmitting text, data, and graphics.
2. Organizes work by reading, routing and answering correspondence; collecting, maintaining and prioritizing information; managing department procedures and telecommunications; updating records and inventory; assigning and monitoring student workers.
3. Maintains department schedules by keeping calendars for department personnel; arranging meetings, classes, conferences, teleconferences, and travel.
4. Organizes department events by securing speakers, making guest travel arrangements, choosing menus or purchasing food, reserving facilities, ordering decorations, preparing agendas and programs, taking minutes.
5. Maintains webpages, social media platforms, and sharepoint sites for department by creating and updating content; identifying and resolving issues and implementing results.
6. Manages public relations by greeting customers, constituents and colleagues, in person or on the telephone; answering or referring inquiries; providing information and assistance regarding department functions.
7. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
8. Monitors expenses by gathering and reporting budget information; facilitating and monitoring invoices and purchase orders; scheduling and reconciling expenditures.
9. Facilitates department projects by creating and documenting the process to implement projects; monitoring project progress; coordinating activities; communicating with vendors; resolving problems; making recommendations for management approval.
10. Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, making recommendations for changes.
11. Performs other related duties as assigned.
Required Education & Experience:
High School Diploma, GED or equivalent.
1 year of basic office experience.
Preferred Education & Experience:
Bachelor’s Degree.
Required Licensure/Certification/Specialized Training:
None
Preferred Licensure, Certification, and/or Specialized Training:
None
Knowledge, Skills & Abilities:
Knowledge of customer service techniques.
Knowledge of basic research techniques.
Knowledge of basic accounting practices.
Skill in the use of Microsoft Office, including Word and Excel.
Skill in problem solving and communicating resolutions.
Ability to communicate clearly both orally and in writing.
Ability to support prospective student and parent inquiries by phone or in person.
Ability to draft grammatically correct correspondence.
Ability to evaluate and make recommendations to improve operations.
TCU Core Competencies:
University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.
Physical Requirements (With or …
Title: KPICD Administrative Assistant
Company: Texas Christian University
Location: Fort Worth, TX
Category:
