Overview
Lab Admin Coordinator II Jobs in Gainesville, FL at University of Florida
We’re looking for a proactive Executive Assistant with construction industry experience to provide high-level administrative support to our construction executives. This role requires someone who thrives in a fast-paced environment, understands construction terminology, and excels at vendor management.
Key Responsibilities
Serve as the primary point of contact for construction vendors, subcontractors, and internal teams
Proactively follow up on time-sensitive action items, deliverables, and deadlines
Coordinate meetings with construction teams, vendors, and stakeholders
Manage executive calendars, travel arrangements, and expense reporting
Track and chase down critical information, permits, and documentation
Organize and maintain construction-related files and records
Draft correspondence and communications on behalf of executives
Assist with procurement processes and vendor relationship management
Qualifications
3+ years of experience as an Executive Assistant, preferably in construction, engineering, or related industries
Strong understanding of construction terminology, processes, and vendor relationships
Exceptional organizational skills with the ability to prioritize and multitask effectively
Excellent communication skills, both written and verbal
Proficiency in Microsoft Office Suite and construction management software (preferred)
Demonstrated ability to work independently and follow through on assignments
Problem-solving mindset with attention to detail
Experience with vendor management and procurement processes
What Sets You Apart
Experience with construction project coordination
Knowledge of construction permits and regulatory documentation
Ability to interpret basic construction documents and schedules
Previous work with construction executives and understanding their unique needs
Experience with construction-specific software and tools
Job Type: Full-time
Pay: $80,000.00 – $115,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
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Title: Lab Admin Coordinator II
Company: University of Florida
Location: Gainesville, FL
