Overview
Lead Administrative Support Coordinator Jobs in Mount Kisco, NY at Northwell Health
Join our Team! Leland Management is seeking a full-time Office Administrator for one of its communities in the Winter Haven area. Join our team to learn why the Orlando Business Journal has named us one of Central Florida’s Best Places to Work for 12 consecutive years, including winning first place in our category for 2021! The position is full-time (Monday thru Friday from 8:30am to 5:00pm) with competitive pay and excellent benefits.
JOB SCOPE:
The Office Administrator reports to the Community Association Manager and is responsible for leading the day-to-day operations of the HOA Office. This involves ensuring a safe, clean, and welcoming environment for residents and community volunteers. It includes ensuring the maintenance and repair of all office systems for on-site staff offices. This position acts as the front-line customer service agent for the Management Team, fielding most initial inquiries by phone, walk-in, email, or other correspondence.
AREAS OF RESPONSIBILITY:
Provide friendly and efficient customer service to all inquiries, including, but not limited to, general inquiries, new resident and owner orientation, purchases and terminations, Pavilion rentals, architectural review applications, and assessment payments.
Responsible for all office filing systems including ACC homeowner correspondence, and Owner files.
Accept ACC applications from residents and review to ensure all necessary documentation is included.
Forward completed ACC applications to the CAM in a timely fashion for final review.
Manage, record, and distribute key cards, gate clickers, and guest passes.
Receive and Distribute mail.
Posting of Board Meeting Notices, or other materials as requested by CAM.
Forward any observed violations to homeowners
Respond to website inquiries within 24 hours.
Gain knowledge of office management system, Proficient in MS Office.
Ensure safe, clean, and comfortable office environment for on-site staff, residents, and community volunteers.
Responsible for ball room set up for Board meetings.
Assist Community Association Manager in sending any communication to Residents.
Keep current Board of Directors information such as email addresses and phone numbers.
Special projects and other responsibilities as assigned by the Community Association Manager.
Title: Lead Administrative Support Coordinator
Company: Northwell Health
Location: Mount Kisco, NY
