Overview
Lead Front Office Coordinator – Harris Rehab Jobs in Sylva, NC at Harris Regional Hospital
Administrative Operations Specialist (Administrative Analyst/Specialist – Non-Exempt)
Cal State University (CSU) Fullerton
Fullerton, California 92831 United States
Posted: Feb 28, 2025
Administrative Analysis and Research
Clerical and Administrative Support
Job Title
Administrative Operations Specialist
Classification
Administrative Analyst/Specialist – Non-Exempt
AutoReqId
544545
Department
Strategic Communications
Division
Strategic Communications
Salary Range
Classification Range $3,879 – $7,488 per month
(Hiring range depending on qualifications, not anticipated to exceed $3,879 – $4,500 per month)
Appointment Type
Ongoing
Time Base
Full Time
Work Schedule
Monday – Friday, 8:00 AM – 5:00 PM
About CSUF
Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
Job Summary
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position:
University Advancement builds and strengthens relationships with the communities we serve to encourage advocacy, investment and support of the University, its mission, goals, and programs to achieve student and alumni success. Strategic Communications and Brand Management plays an integral role in helping to shape and strengthen the institutions brand and advance in a wide range of institutional effectiveness. We seek an exceptional individual to join our team as the Administrative Operations Specialist (Administrative Analyst/Specialist – Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.
Reporting to the Associate Vice President (AVP) for Strategic Communications, the Administrative Operations Specialist performs a range of administrative, financial, analytical, and technical duties to support the effective operations of the Strategic Communications office. Duties include finance-related and general administrative support to the department, administrative support to the associate vice president, department technology operations, and preparing for and supporting emergency operations. Answers the main telephone line for the department and retrieves and responds to voicemail. Provides high-quality client reception. Signs for and receives package deliveries and receives and sorts mail. Submits facilities and property management requests and work orders regarding maintenance issues, office moves, and other operational needs. Maintains travel documents and procurement card (P-card) files. Coordinates and maintains meeting requests to use the Strategic Communications conference room. Maintains inventory of publications and keeps literature racks current, organized, and filled. Makes arrangements for audio-visual related equipment for department meetings. Serves as the department information technology coordinator (DITC) including updating staff on IT policies, placing service requests for both computer and telephone needs, and ordering essential hardware and software. Reconciles monthly expense reports and P-card statements and works with the divisional administrative and finance staff to fix expense-allocation errors. Prepares and copies documents for distribution at meetings. Assists the AVP in preparing the annual department budget. Conducts periodic in-depth budget analysis and forecasting and prepares reports for the AVP. Other duties as assigned.
Essential Qualifications
Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs. Working knowledge of the general practices, program or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.
Preferred Qualifications
Three to five years of experience in administrative support. Experience in higher education. Ability to demonstrate high quality customer service. Experience in operating independently with a very high degree of self-direction and initiative. Strong organizational and analytical skills. Working knowledge of Windows office based software and proficiency in the use of general office equipment. Experience with budgets.
License/Certifications
A Valid California Driver’s License.
Special Working Conditions
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator
Must be able to work the annual Commencement ceremonies.
Additional Information
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).
Hiring Preference
On-Campus CSUEU Employees
Advertised: Feb 27 2025 Pacific Standard Time
Applications close: Mar 13 2025 Pacific Daylight Time
Closing Date/Time:
Cal State University (CSU) Fullerton
657-278-2200
Mission Statement
Cal State Fullerton is one of the leading educational institutions in the State of California with the aim of providing career opportunities that help create an environment where a diverse and inclusive community can succeed and thrive. Our goal is to recruit and retain a high-quality and diverse university staff to support this mission and give back to the greater southern California community. Apply now for the chance to become part of the Titan family!
General Information
As one of the largest institutions in the CSU system, Cal State Fullerton stands on 240 acres in the heart of Southern California and boasts a population of over 40,000 students, staff, and faculty. Our thriving Titan community believes in the inclusivity of diverse perspectives, professional development, and commitment to student success within and beyond our institution.
We’re proud to be a major force in the intellectual and cultural life of our region, our state and our nation, as well as a catalyst for economic and social mobility. Our excellent staff is proud to be contributing to our student’s success as they discover their purpose and build a Titan reputation.
Consistently lauded as a top national university, we enable students to not only acquire knowledge, but also discover their purpose. Among other accolades, Cal State Fullerton is recognized for being a leading institution in graduating women, Hispanics, and underrepresented students in the nation. Our highly ranked programs, master faculty and proven track record of educational innovation have cemented our role as a respected, in-demand and go-to-leader far beyond the Southern California region.
Values
People first, contributing to a community of belonging, accommodating to all backgrounds, focused on student success and well-being to improve campus life and activity;
Inclusion, embracing and welcoming diversity;
Integrity, with the aim of honesty and trustworthiness in all interactions;
Diligence, with careful and consistent effort;
Innovation, introducing original and creative thinking; and
Collaboration, creating better solutions together than we could alone
Benefits/Perks
Benefits Overview
An array of health plans that include prescription drug coverage
Your choice of dental plans
Vision coverage
Income protection benefits including life insurance and disability
Retirement plan through CalPERS
Tuition waiver for employees and dependents
FlexCash (in lieu of health/dental)
Employee Assistance Program
For more information on employee health benefits, click here
At-Home Software
Our excellent Division of Information Technology offers a variety of software for active faculty and staff members at no costfor the full listing.
Adobe Creative Cloud
Microsoft Office 365
DropBox
LinkedIn Learning
Skype for Business
Zoom
Windows 10
Student Recreation Center
Come visit our renown recreation center, lauded as one of the most luxurious in the country! Our SRC’s mission is to provide innovative and inclusive recreational opportunities to inspire the development and well-being of the campus community. Here are a few examples of what our facility offers.
Cardio fitness room
Multi-court gymnasium
Indoor jogging track
Multi-purpose activity rooms
1,100 square foot rock wall for bouldering, top rope, and lead climbing
Outdoor pool
Food Court
Cal State Fullerton houses several different dining options for your convenience, including the following:
The Gastronome (Campus Cafeteria)
Starbucks
Panda Express
Baja Fresh
Various food trucks
Carl’s Jr
Togos
Pieology
Please click here to view and apply to all of your Cal State Fullerton career options!
Title: Lead Front Office Coordinator – Harris Rehab
Company: Harris Regional Hospital
Location: Sylva, NC
