Overview
Legal / Administrative Secretary Jobs in Bemidji, MN at City of Bemidji
Position Type
Staff
Employee Group
Staff
Time Status
Full-Time
Time Category
Full Time (1560-2080 hours)
Annual Hours
2080
# of Months
12
Hours Per Week
40
Work Dates
July 1 – June 30
Campus
Main Campus (Grantham)
Position Description
Position Summary
This position provides executive level support to the Office of the Provost. Responsibilities include calendar management and travel arrangements, University committee support, elections for the Community of Educators (COE), coordination of faculty spending cards and Academic Partnerships support.
Education Required
Associate’s Degree
Education Preferred
Bachelor’s degree
Experience Required
2-3 years executive level administrative support, preferably in higher education.
Experience Preferred
Experience with social/digital media and financial data management.
Skills, Characteristics Required for Position
Professional-level communication skills, including strong writing, editing, speaking and comprehension skills
Ability to handle highly confidential information with discretion
Proficiency with spreadsheets and numerical/budget calculations
Strong organizational skills, including time management skills and the ability to prioritize multiple responsibilities
Ability to work independently and with a team on complex projects managing significant portions with little to no oversight
Expert computer proficiency in Word, PowerPoint, Excel and Outlook as well as understand basic web design and Qualtrics
Special Working Conditions
Some flexible hours are required, estimate of 1-3 hours per week in the evenings or on the weekend (logging in remotely) due to the nature of the position and its support of high-level and time-sensitive university initiatives.
Driving Requirements
N/A
Essential Employee
N/A
Primary Duties
Executive Administrative Support
Provide executive level administrative support to the Provost and Associate Provost.
o travel arrangements
o calendar management
o discrete communications
Administrative Support
Manage the complex committee schedule (including room reservations and catering as needed) for the Office of the Provost including Provost’s Cabinet, Ranked Faculty Affairs Committee, Term Tenure & Promotion Committee, New Programs Coordination and Planning Team, Curriculum Matters team, Undergraduate Academic Council, COE Senate, COE Steering Committee, Educational Leadership Team (ELT), Community of Educators (COE), Ranked Faculty Meeting (RFM) and ad hock taskforces (as needed).
Provide administrative support to COE Senate, RFM, Provost Cabinet, ELT, New Programs Coordination and Planning Team, and Undergraduate Academic Council.
Provide administrative support to the Board of Trustees Subcommittee, Committee on Education, and take minutes at the fall and spring meetings.
Provide support for Convocation and Commencement as requested.
Act as a backup general receptionist (as needed).
Maintain consistent and reliable attendance
Project Management
Manage and complete projects in the Provost Area as assigned by the Provost, Associate Provost, Assistant Provost or Director of Academic Partnerships.
Oversee and administer election/appointment processes in compliance with the Community of Educators (COE) Handbook.
Generate committee membership lists.
Coordinate faculty DB cards, approve transactions, track individual balances, reconcile with the P-Card office and communicate relevant budget information to the Office of Faculty Development.
Update the Provost Office website and Falcon Link sites.
Maintain and disseminate:
o Community of Educators Handbook in coordination with the Assistant Provost.
o Canvas pages for adjunct faculty and department chairs/program directors
Produce Undergraduate Academic Calendar in conjunction with the Associate Provost.
Academic Partnerships
Coordinate logistics and provide support for Academic Partnerships and The Bridge Center for Continuing Education programs:
o registrations/payments
o marketing
o reservations/catering
Secondary Duties
1. Other duties as assigned.
Supervises: # of Administrative
0
Supervises: # of Staff
0
Supervises: # of Student
0
Posting Date
04/10/2025
Open Until Filled
Yes
Application Deadline
Diversity
Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission “to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service, leadership and reconciliation in church and society.” The university has pursued this vision through a strategic planning process that encourages diversity through employee and student composition, campus climate, and an educational program that seeks to equip and enable educators and students to embrace diversity. Candidates should clearly articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession. Candidates will speak to how as a potential employee, they will contribute to the advancement of this vision through their teaching-learning, research, institutional service, and public engagement.
Show more
Title: Legal / Administrative Secretary
Company: City of Bemidji
Location: Bemidji, MN
