Overview
Legal Secretary Jobs in Ada, USA at State of Oklahoma
Agency:
Oklahoma Tax Commission
Position:
Full time Regular
Benefits
- Generous state-paid benefit allowance to help cover insurance premiums.
- A wide choice of insurance plans with no pre‑existing condition exclusions or limitations.
- Flexible spending accounts for health care expenses and/or dependent care.
- A Retirement Savings Plan with a generous match.
- 15 days of paid vacation and 15 days of sick leave for full‑time employees the first year.
- Paid Maternity leave for eligible employees.
- Employee discounts with a variety of companies and vendors.
Job Summary
The Legal Secretary is responsible for providing confidential secretarial and administrative support services to attorneys within Legal Division of the Oklahoma Tax Commission and assistance to internal and external customers.
Duties And Responsibilities
- Performs secretarial and administrative support services for attorneys; composes and prepares various legal documents, correspondence, exhibits and forms
- Assists attorneys in ensuring that deadlines are met for court filings; files orders, judgments, pleadings, briefs and other documents on behalf of attorneys
- Reviews legal documents, researches applicable facts and prepares responses as appropriate
- Provides file maintenance for hard copy and electronic files, including scanning case files, copying pleadings and maintaining case logs for review and action by attorneys
- Operates a variety of office equipment; screens phone calls and receives visitors; provides requested assistance or information; opens, reviews and distributes mail
- Processes incoming checks received by the Legal Division as assigned
- Assists with training and cross training of other Legal Division employees as requested
Complexity Of Knowledge, Skills, And Abilities Knowledge of
Skills in
- Proficient in Microsoft Office programs with the ability to create and edit documents, manage emails, and prepare reports
- Exceptional attention to detail
Ability to
- Handle confidential work with tact and discretion
- Make routine decisions in accordance with agency policy
- Interact professionally at all times in a manner that reflects well on the agency
- Establish and maintain effective working relationships with others and contribute to a positive working environment
- Communicate effectively, both orally and in writing
- Work effectively in a fast‑paced environment
- Prepare complex legal documents and forms
- Direct mail and other inquiries to the appropriate employee with limited assistance
- Respond positively and effectively to all support requests from attorneys and demonstrate a willingness to tailor documents and processes to attorneys’ preferences
Minimum Qualifications
- An associate’s degree in business/public administration, law, or closely related field, plus one year of experience performing a variety of complex clerical and typing work;
- OR at least three years of experience in performing a variety of complex clerical and typing work;
- OR an equivalent combination of qualifying education and/or experience.
Preferred Qualifications
Preference may be given to applicants who have at least 2 years of experience as a legal secretary.
Physical Demands
Ability to sit and stand for extended periods of time. Exhibit manual dexterity and hand‑eye coordination to operate a computer, keyboard, photocopier, telephone, calculator and other office equipment. Ability to see and read a computer screen and printed material with or without vision aids. Ability to hear and understand speech at normal levels, with or without aids. Ability to communicate clearly.
Physical ability to lift up to 15 pounds, to bend, stoop, climb stairs, walk and reach. Duties are normally performed in an office environment with a moderate noise level.
Special Requirements
Title: Legal Secretary
Company: State of Oklahoma
Location: Ada, USA
Category:
