Overview
Loan Admin Assistant Supervisor Jobs in Garden City, KS at KCB Bank
Overview
CEC Facilities Group (CEC), headquartered in Irving, Texas, is a national leader in electrical infrastructure and specialty trade services. As CEC expands across industries such as data centers, advanced manufacturing, and technology, executive-level coordination and operational discipline are essential to sustaining growth.
CEC is seeking an Executive Assistant to the CEO. This role provides direct administrative and strategic support and plays a key role in enabling executive focus, efficiency, and alignment. The ideal candidate brings professionalism, judgment, and the ability to manage priorities in a dynamic, fast-paced environment.
Position Summary
The Executive Assistant provides high-level administrative support to the CEO and collaborates with the broader executive team. The role requires exceptional organizational skills, a proactive mindset, and precise execution. Key responsibilities include complex scheduling, preparation of executive materials, confidential communications, and tracking high-priority deliverables. Discretion, responsiveness, and a strong sense of ownership are essential to success in this role.
Essential Duties and Responsibilities
Serve as the primary administrative partner to the CEO, anticipating needs, ensuring calendar accuracy, and managing sensitive communications with professionalism and discretion.
Prepare and format executive-level materials including presentations, reports, and briefings for internal and external meetings.
Manage, reconcile, and submit accurate expense reports and purchase requests on behalf of the CEO and select executives.
Support additional senior executives as needed, including calendar management, travel planning, and expense reporting.
Organize, track, and follow up on meetings, commitments, and action items to ensure timely completion and accountability.
Coordinate logistics and planning for leadership meetings, external vendor reviews, board meetings, and special events.
Maintain master calendars and daily schedules; provide reminders and follow-ups as necessary.
Interface with internal departments including Operations, Finance, HR, and Legal to support executive requests and reporting.
Draft, review, and route executive correspondence, contracts, and documents with precision and confidentiality.
Maintain an efficient system for records management, ensuring easy access and security of sensitive information.
Exercise sound judgment in prioritizing and handling urgent requests.
Support ad hoc initiatives and confidential projects as assigned.
Required Skills, Knowledge, and Abilities
Ability to maintain strict confidentiality and operate with a high degree of discretion and integrity.
Outstanding written and verbal communication skills.
Highly organized, with strong time management and multitasking abilities.
Proficient in Microsoft Office Suite and current communication technologies.
Comfortable operating in a fast-paced environment with changing priorities and multiple stakeholders.
Strong interpersonal skills and the ability to build trust across all levels of the organization.
Exceptional judgment, follow-through, and problem-solving skills.
Proactive mindset with a willingness to take initiative and anticipate executive needs.
Detail-oriented and committed to delivering high-quality, error-free work.
Professional presence and demeanor.
Ability to adapt processes to scale administrative best practices.
Education and Experience
Minimum of 7+ years of experience providing executive-level support, ideally in a dynamic or high-growth business environment.
Prior experience supporting C-suite executives with complex and sensitive responsibilities.
Bachelor’s degree preferred or equivalent experience in business, administration, or related field.
Work Environment
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
Physical Demands
Requires mobility within an office environment.
Regularly required to talk and hear; must effectively communicate in written and verbal formats.
Prolonged periods sitting at a desk and working on a computer.
May require walking, reaching, bending, stooping, kneeling, or crouching.
Vision requirements include close vision, distance vision, and ability to adjust focus.
Must be able to lift and/or move up to 30 pounds.
Must be able to work 8 hours a day, 40 hours per week, with occasional overtime, night, or weekend hours as needed.
CEC is an Equal Opportunity Employer. We attract and retain the best-qualified people without regard to race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status, or any other protected status under applicable law. Diverse candidates are encouraged to apply.
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Title: Loan Admin Assistant Supervisor
Company: KCB Bank
Location: Garden City, KS
