Overview
MAD Administrative Assistant – Office & Admin Spec Prin Jobs in Saint Paul, MN at State of Minnesota
Job Overview
We are seeking a highly organized and proactive Executive Assistant to support our CEO in a fast-paced environment. The ideal candidate will possess exceptional administrative skills and a keen attention to detail, ensuring that the CEO’s office runs smoothly and efficiently. This role requires a strong ability to manage calendars, coordinate events, and provide executive administrative support while maintaining confidentiality and professionalism.
Responsibilities
Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and transcribe meeting notes, ensuring all action items are documented and followed up on.
Provide comprehensive office management support, maintaining an organized workspace and managing supplies.
Plan and coordinate company events, ensuring all logistics are handled seamlessly.
Deliver outstanding customer service by acting as a liaison between the CEO and internal/external stakeholders.
Proofread documents for accuracy and clarity before distribution.
Assist with various executive administrative tasks as needed to support the CEO’s initiatives.
Utilize MS Office effectively for document creation, data management, and communication.
Requirements
Proven experience as an Executive Assistant or in a similar administrative role.
Strong proficiency in Office management practices and tools.
Excellent calendar management skills with the ability to prioritize tasks effectively.
Exceptional typing skills with accuracy in transcription of documents.
Experience in event planning with strong organizational capabilities.
Outstanding customer service skills with a professional demeanor.
High level of proficiency in proofreading to ensure quality communication.
Familiarity with MS Office applications is essential.
Ability to maintain confidentiality and handle sensitive information with discretion.
If you are an energetic individual who thrives in a dynamic environment and is looking to make a significant impact by supporting our leadership team, we encourage you to apply for this exciting opportunity.
Job Types: Full-time, Part-time
Pay: $35,000.00 – $65,000.00 per year
Expected hours: 20 – 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Parental leave
Professional development assistance
Relocation assistance
Retirement plan
Vision insurance
Schedule:
Monday to Friday
Education:
Associate (Preferred)
Experience:
Executive Assistant: 2 years (Preferred)
Ability to Commute:
Fort Mill, SC 29708 (Required)
Ability to Relocate:
Fort Mill, SC 29708: Relocate before starting work (Required)
Work Location: Hybrid remote in Fort Mill, SC 29708
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Title: MAD Administrative Assistant – Office & Admin Spec Prin
Company: State of Minnesota
Location: Saint Paul, MN
