Overview
Magistrate Assistant/Civil – Lee Jobs in Fort Myers – Florida – USA at Florida State Courts, Twentieth Judicial Circuit, Administrative Office of the Courts
Position: Â Magistrate Assistant (Civil) – Lee County
The Magistrate Assistant is a responsible position that performs complex, high-level clerical duties to support the Civil/Family Division; and is responsible for scheduling, case coordination, case research and preparation, and docket management. The Magistrate Assistant is responsible for handling a high volume of cases and case inquiries and must be able to handle a multi-line telephone system and perform general office duties.
A thorough knowledge of civil law practices, procedures, court forms and legal terminology is necessary. The Magistrate Assistant must be able to assist the Civil/Family Magistrate team with conducting document review, preparation of court reports and referrals, and completion of court orders. The Magistrate Assistant uses the guiding principles of differentiated case management (DCM) to calendar case events and progress cases within the court system in a timely and efficient manner.
This position must be able to work well under pressure, communicate clearly, and work well with the public, other agency representatives, judiciary, and court employees. The Magistrate Assistant is required to track and maintain statistical reports. Work is performed with minimal supervision by the Civil/Family Division Director. Work performance is evaluated by accuracy and efficiency of work provided, timeliness of duties, and by feedback from the public and other agencies.
A variety of working relationships are established with court personnel, judges, non-judicial officers, attorney’s offices, judicial assistants, and the general public.
A Magistrate Assistant’s primary responsibilities include the following: (1) Administrative Support (2) Docket Management (3) Customer Service (4) Other
DutiesAssigned
ESSENTIAL DUTIES AND RESPONSIBILITIES:The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.
1.
Administrative Support:
Perform administrative and support services for the Magistrates to meet court performance standards and goals
Utilize differentiated case management techniques for scheduling case events
Type and prepare documents, orders, reports, referrals and other related paperwork
Conduct document review, monitor case status and perform case research
Perform mail support functions including: conduct mail run sort mail, distribute mail, disseminate faxes
Organize internal workflow process
Compile statistical information, enter data, and prepare reports
Type letters, memos, and documents
2.
Docket Management:
Conduct case research and prepare documents
Schedule case events, hearings and trials
Prepare and distribute court dockets
Coordinate hearing room location
Maintain Magistrates’ calendar
3.
Customer Service Functions:
Answer a multi-line phone system and assist a high volume of case inquiries
Provide case information and general information on court process and procedures
Assist litigants and attorneys, in person, by phone and email
Assist case management teams with case information
4.
Other Duties Assigned:
Other administrative responsibilities and duties as assigned
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirem…
Title: Magistrate Assistant/Civil – Lee
Company: Florida State Courts, Twentieth Judicial Circuit, Administrative Office of the Courts
Location: Fort Myers – Florida – USA
Category: Administrative/Clerical
