Overview
Manager- Admin Jobs in Gurgaon, Haryana, India at Louis Dreyfus Company
Title: Manager- Admin
Company: Louis Dreyfus Company
Location: Gurgaon, Haryana, India
Company DescriptionLouis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 17,000 people globally.
Job DescriptionMain ResponsibilitiesAdmin manager is responsible for vendor management, Infrastructure Management and Facilities Management.
Responsible for providing administrative and clerical services in order to ensure effective and efficient operations on day to day basis.
Facilities Management
Responsible for overall Upkeep & Maintenance work.
Space Management for new employees.
Coordination of Lease agreements / renewals for Office & Branches.
Managing relations with DFL authorities and coordination with DLF authorities for parking related or any other issues.
Office Equipment/ Assets & Stationary
Process respective invoices with relevant approvals
Maintenance of Company Assets, responsible for office access card and stationary etc. for new joiners.
Assisting with all aspects of administrative management, logistics, equipment inventory and storage.
All office expenses such as rent, electricity, stationery and supplies, repairs and other house-keeping expenses, courier charges etc.
Managing files.
Managing Employee Requirements
Maintains charge of Office premises and utilization of meeting rooms.
Handling travel desk for Pan India. – Ensure that travel is within the budget. Employee relocation – Travel/Transportation, arrangement for hotel stay (domestic and international), visa processing and Temporary Living Assistance.
Organizing travel and preparing complex travel itineraries, issuing invitation, covering letters, NOC’s etc. for visa issuance,
Co-ordinate employees, client and delegate visits – logistics like accommodation, ground transfers, lunch/dinner, conference rooms, etc.
Close Coordination with other departments and other branches for travel and any other task related to CXO offices
Assisting CXOs in day-to-day activities, meetings, seminar, conferences, calendar maintenance, handling his expense reports, etc.
Maintain confidentiality of information.
Communicate and handle incoming and outgoing electronic communication on behalf of the CXOs.
Preparing Presentations and report for CXOs.
Coordination with HDFC for issuance of Personal Liability Credit Card to Employees as per Company Policy and approval.
Organising events like offsite, conferences etc.
Get recycle concept implemented by getting eco-friendly items exchanged for waste paper.
Pantry/ Cleanliness & Safety
Responsible for ensuring a safe & secure environment by implementing company’s health and safety policy
Ensure clean & hygienic food & beverage supply (kitchen/ lunch facilities)
Maintain clean & hygienic in restroom facilities
Job allocation and Supervision of Office Boys / Pantry Staff
Vendor & Contract Management
Effectively negotiate on cost with vendors and implement best vendor.
Responsible for Managing relationships with all suppliers & vendors including contracts and negotiating office & premises contracts etc.
Liasoning with Government Departments for Issuance of Various Licenses, Regi…
