Overview
Manager, Administrative Services Jobs in McMinnville, TN at McMinnville Electric System
Position Overview:
We are looking for a Executive Assistant to support our key team members. The successful candidate will be a seasoned professional with impeccable organizational skills, attention to detail, and the ability to anticipate the needs of senior staff and management. This position plays a pivotal part in ensuring that our operations run smoothly and efficiently.
Responsibilities:
Operational Support: Provide administrative assistance to key team members, managers and senior C-Suite management as required with the goal of creating seamless day-to-day operations. Manage and mentor the administrative assistant team, ensuring efficient task delegation, high performance, and clear communication across departments.
Project Management: Organize and update project trackers as assigned. Assist with and/or lead projects, ensuring that objectives are met in a timely manner. Develop and maintain systems to track and prioritize key company tasks and deadlines.
Document Creation: Prepare, proofread, and edit proposals, reports, contracts, and other presentations as needed. Help manage, update records, and organize documentation.
Meetings and Events: Coordinate and assist in company events, projects and meetings. Assist and/or take the lead with agenda setting[s], participate and take minutes, and follow up on action items as assigned.
Admin Support: Provide and assist with data entry, document management, and other administrative-related tasks. Commit to 40-50 hours per week of work, with regular planning meetings held on Saturdays (for one hour.
Continuous Improvement: Proactively identify opportunities for administrative process improvement and propose solutions to management to increase the efficiency of operations.
Requirements:
Minimum of 4 years of administrative support experience, preferably in a senior role.
Proficiency in Microsoft 365, especially SharePoint, Excel, and Power Point.
Exceptional organizational skills with an ability to multitask, prioritize, and meet deadlines.
Strong phone etiquette with excellent verbal communication skills.
Ability to work in a fast-paced, high stress environment and have the ability to adapt quickly to rapid change.
Discretion in handling confidential information.
Note: This job description is not intended to be all-inclusive. The employee may be required perform other related duties as negotiated to meet the ongoing needs of the organization.
Job Type: Full-time
Salary: $60,000.00 – 70,000.00-Commensurate with Experience.
Expected Hours: 40-50 hours per week with some work on nights and weekends.
Work Location: In office.
Workplace: Office located in Lutz, Florida
Benefits: We offer a full range of benefits available to full time employees, including:
Dental
Health
Life
Disability
Vision
Personal Time Off & Vacation: 5 days of Personal Time Off after the completion of a ninety [90] day probationary period. 10 days of vacation after one year of continued employment.
Education:
Bachelors Degree preferred but not required.
Job Type: Full-time
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Weekends as needed
Ability to Commute:
Lutz, FL 33548 (Required)
Ability to Relocate:
Lutz, FL 33548: Relocate before starting work (Required)
Work Location: In person
Title: Manager, Administrative Services
Company: McMinnville Electric System
Location: McMinnville, TN
