Overview
Marketing & Admin Assistant Jobs in Cape Town, Western Cape, South Africa at CAVI Brands
Title: Marketing & Admin Assistant
Company: CAVI Brands
Location: Cape Town, Western Cape, South Africa
About CAVI Brands
We are excited to launch a new start-up business and are looking for passionate people who love building brands – accelerating access, inspiring cultural connection and shaping what beauty means now, and next.
As a subsidiary of CAVI Brands, we are a growing business, and this is your opportunity to help shape the business and grow with us. If you thrive in a fast-paced, dynamic and collaborative environment, where your work has high impact – this is an ideal opportunity for you.
The Role
As Marketing & Admin Assistant, you play a pivotal role in supporting the marketing function and broader business, keeping the rhythm flowing at all times and helping to bring the marketing and brand plans to life.
You will support a selection of beauty brands across a range of marketing and administrative functions, working closely with the marketing, finance and operational teams. This is a broad, hands-on role that will expose you to the full commercial lifecycle of beauty brands.
Key Responsibilities:
Product & Retailer Administration
- Load new products and manage SKU data accurately across internal systems and retailer portals
- Complete and submit retailer buy sheets, listing sheets, and seasonal booking calendars timeously and accurately
- Manage PDPs (product detail pages) across both brand and retailer platforms, ensuring all information is current and correct
- Process price updates and new product submissions in line with retailer requirements and internal deadlines
Marketing Assets & Materials
- Maintain the marketing assets library – ensuring all brand materials are organised, up to date, and accessible
- Coordinate the production, packing, and dispatch of samples, testers, and gifting for launches, PR, and events
- Support agency briefings with logistics, materials, and administrative follow-through
Stock & Reporting
- Process stock requests and coordinate with the warehouse and demand planning teams on sample and tester needs
- Track SKU-level performance and help compile monthly brand and retailer reporting
- Monitor and flag any listing, stock, or portal issues proactively
Supplier & Stakeholder Coordination
- Liaise with suppliers, agencies, and brand partners on operational and logistics matters
- Support campaign coordination – managing send-outs, tracking coverage, and following up on placements
- Capture expenses and assist with budget tracking and reconciliation
General Marketing & Administrative Support
- Provide support to marketing and other business functions
- Contribute to the team's smooth day-to-day operation with a proactive, solutions-first approach
What We're Looking For
- Exceptionally organised with a high level of attention to detail
- Proactive – you anticipate what is needed and act before being asked
- Strong communication skills, written and verbal
- Works well within a team and builds positive relationships with internal and external stakeholders
- Adaptable and comfortable managing multiple tasks with competing deadlines
- Curious and commercially aware – you want to understand how the business works, not just execute tasks
- Digitally native
- Strong proficiency in Microsoft Office
- Familiarity with retailer product portals is advantageous
- Strong organisational and administrative skills
- Good grasp of marketing and brand fundamentals
Mindset
You take ownership of your work and see tasks through to completion. You are energised by a fast-moving environment and enjoy being part of a team that is building something. You bring a positive, can-do attitude and are not afraid to roll up your sleeves.
Minimum Requirements
- Business or Marketing degree
- Minimum 2 years' relevant experience in beauty, FMCG, or retail marketing
- Experience in brand distribution or a distributor environment is advantageous
