Overview
Medical Front Desk Receptionist/Admin Assistant Jobs in Wellesley, MA at Wellesley Personal Care/Wellesley Internal Medicine
About Western Landowners Alliance (WLA): Founded in 2012 by landowners and managers, the organization aims to increase the wellbeing of working lands in the American West and the living communities, including human and wildlife, that depend on them.
Position Overview: We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to the Chief Executive Officer and other members of WLA’s executive team. The Executive Assistant will play a crucial role in ensuring the smooth and efficient operation of the CEO’s office, enabling them to focus on strategic priorities and maximize their productivity.
Amount of Time & Status: 40 hours a week, exempt, Monday-Friday (flexible).
Location: This position is remote, but individuals must be located in the American West. Periodic travel may be required.
Reports to: Chief Operating Officer
Compensation: $50,000-$65,000. Salary is commensurate with experience. Western Landowners Alliance offers comprehensive health, dental, and vision insurance, paid time off, parental and medical leave, 403b retirement savings account with a discretionary match, life insurance, short-term disability benefits, and an employee assistance program.
Duties/Responsibilities Include:
Manage the CEO’s calendar, scheduling of appointments, meetings, and travel arrangements
Handle correspondence on behalf of the CEO, including drafting and editing emails, letters, and other communications with accuracy and attention to detail
Serve as communication liaison managing information flow and task prioritization on behalf of the CEO
Provide additional administrative support such as meeting scheduling and travel arrangements for other members of the executive team
Act as the primary point of contact on behalf of the CEO for external stakeholders, including board members, donors, and partners, demonstrating professionalism and excellent communication skills in all interactions
Prepare and organize materials for meetings, including agendas, presentations, reports, and follow-up actions, ensuring the CEO is well-prepared and briefed on all relevant information
Assist in the coordination and execution of special events and meetings, such as fundraisers, board meetings, and outreach activities
Maintain confidentiality and discretion in handling sensitive information and matters related to the CEO’s office
Anticipate the needs of the CEO and proactively identify opportunities to streamline processes, improve efficiency, and enhance productivity
Collaborate effectively with other members of the executive team and administrative staff to foster a cohesive and supportive work environment
Data entry and administrative tasks
Perform other duties as assigned
Preferred Qualifications:
Minimum bachelor’s degree in related field from an accredited institution or equivalent work experience required
Experience managing information systems
Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously
Proven experience as an executive assistant or similar role, preferably supporting C-level executives in a nonprofit or corporate environment
Strong written and verbal communication skills, with a keen eye for detail and accuracy
Proficiency in Microsoft Office Suite and other relevant software applications
Discretion and integrity when handling confidential information and sensitive issues
Ability to work independently with minimal supervision and collaborate effectively as part of a team
Outstanding interpersonal skills and ability to build and maintain positive working relationships
Excellent written and verbal communication skills; detail oriented, strong independent work ethic; and ability to manage multiple priorities in a dynamic work environment
Valid driver’s license and reliable transportation required
Willingness and ability to maintain confidential information and work with diverse populations
Working Environment/Physical Activities: Work environment is an office and field setting. Physical activities include sitting at a desk and working on a keyboard and computer several hours a day, conducting business over the telephone and via email, standing for long periods of time, periodic travel and traveling long distances by vehicle (including traveling on unpaved roads). This position may also require moving materials up to 25 pounds.
Application Procedure: Please submit your resume and cover letter via our website. Please, no phone calls. Western Landowners Alliance values diversity and inclusiveness and is committed to providing a supportive and inclusive environment for all team members regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, marital status, or political affiliation. We encourage all qualified and interested candidates to apply.
Target Start Date: Immediately
Title: Medical Front Desk Receptionist/Admin Assistant
Company: Wellesley Personal Care/Wellesley Internal Medicine
Location: Wellesley, MA
