Overview
Administrative Officer Jobs in Singapore at Boutique Brand Collective Singapore
Title: Administrative Officer
Company: Boutique Brand Collective Singapore
Location: Singapore
RESPONSIBILITY
Sales Admin
· Co-ordinate with Sales and marketing team/Accountant/Warehouse to follow up the delivery of order up to final to make sure all done appropriately.
· Follow up the aging status reports (depletion/stock/Sales) from the team weekly in order to update management.
· Populate weekly and monthly sales/ management reports.
· Prepare the daily sale report/ AR & inventory by working closely with cross functions (Sales/Finance/Customer service) to get information for the reports.
· Assist the General Manager on paper works in getting new Sales & Distribution license/agreement.
Administrator
· Manage the front desk/reception operations, acting as the first point of contact for guests, employees, candidates, vendors, and agency/ third parties.
· Perform general administrative tasks, including answering and directing phone calls, email correspondence, search contact, filing, meeting minutes, mailings and deliveries, and coordinating meeting room calendars.
· Keep the office clean, stocked, and organized throughout kitchen, conference rooms, stock and storage rooms/closest, and communal areas.
· Oversee and order office supplies, anticipating requirements, stocking supply stations, and making sure equipment is in working order.
· Maintain filing system, contact database, employee list, and inventories.
· Keep track the company expense and support sales team on monthly claim them accordingly and ad hoc tasks such as sales team movement, team meeting, arrange customer meeting etc.
· Be responsible for docx filing.
· Monitor the cash float of the company if need.
Other
· Ad-hoc requirement by Management Team or headquarter based in Vietnam
PERSONAL SPECS
· Proven administrative experience, at least 2 years of working in the same role as Sales Support, Sales Admin, etc
· Previous success in office management
· Experience managing budgets and expenses
· Experience developing internal processes and filing systems
· Comfortable handling confidential information
· Strong time-management skills and multitasking ability
· Proficient in Microsoft Office, with aptitude to learn new software and systems
