Overview
Medical Office Assistant Administrative Jobs in Granite Falls, NC at UNC Health
Salary
$2,978.00 – $5,843.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
10/50684361/AA5/02.19.25-TLM
Department
DOTD-Administration
Division
Section 10
Opening Date
02/05/2025
Closing Date
2/19/2025 11:59 PM Central
Supplemental Information
10/50684361/AA5/02.19.25-TM
Section 10 – Undersecretary’s Office
Administrative Assistant 5
About this position:
This position serves as the principal confidential executive assistant to both the DOTO Deputy Undersecretary and the Undersecretary. It requires independent judgment, exceptional organizational skills, and the ability to act as a communication liaison between the administration, DOTO staff, and external stakeholders. DOTO employees must comply with all applicable Louisiana and Civil Service laws, rules, and regulations, as well as DOTO policies, procedures, and directives.
While in official capacity, DOTD employees must comply with applicable Louisiana and Civil Service laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives.
An ideal candidate will possess the following competencies:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
No Civil Service test score is required in order to be considered for this vacancy.
This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty.
Please visit our DOTD Career Center for more information about our agency: http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Applicants can check the status of their application at any time by selecting the ‘Application Status’ link after logging into their account.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
For further information about this vacancy contact:
Taylor L. McDowell, Human Resources Staffing Supervisor
225-379-1295
The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.
Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Four years of experience or training in clerical work.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Concepts
Function of Work:
To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level of Work:
Advanced.
Supervision Received:
General from a classified/unclassified executive or high-ranking classified administrator.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator.
Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department.
Examples of Work
30% Coordinates activities with OMF section heads to ensure adherence to timelines and suspense files. Maintains operational continuity by directing reports, letters, and other communications to the appropriate managers for immediate or follow-up action. Prepares and organizes meeting folders for the Deputy Undersecretary and Undersecretary, ensuring all relevant documents, reports, and materials are included for meetings with the Secretary, other Executive Staff members, or any other meetings involving their participation. Additionally, prepares agendas, handouts, binders, and other materials for meetings facilitated or chaired by the Deputy Undersecretary and/or Undersecretary. Assists with travel arrangements and expense reports for both the Deputy Undersecretary and Undersecretary. Serves as the payroll administrator for Section I 0.
25% Manages and coordinates the schedules and activities of the Deputy Undersecretary and Undersecretary. Monitors electronic communications, expedites responses, assigns tasks to appropriate staff, and eliminates unnecessary correspondence to streamline workflow.
15% Serves as the primary point of contact for communication and visitors, including federal, state, and local officials, as well as private sector professionals. Determines the nature of inquiries and arranges interviews or conferences as required.
10% Establishes and maintains a comprehensive document management system for the section to ensure materials are organized and accessible. Initiates follow-up correspondence to track and ensure completion of required actions. Maintains a variety of files, including contracts, meeting notes, project documentation, and administrative records.
10% Attends meetings as needed, takes detailed notes, and prepares and distributes meeting minutes or summaries. Drafts and finalizes correspondence independently, ensuring accuracy and professionalism.
5% Performs additional duties as assigned, including providing support during emergencies or disasters.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year’s Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran’s Day,
Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
Teacher’s Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
Title: Medical Office Assistant Administrative
Company: UNC Health
Location: Granite Falls, NC
