Overview
OCS SUPPORT ASSOCIATE Jobs in Manila, National Capital Region, Philippines at Bank of the Philippine Islands (BPI)
Title: OCS SUPPORT ASSOCIATE
Company: Bank of the Philippine Islands (BPI)
Location: Manila, National Capital Region, Philippines
The Corporate Secretary Staff is charged with providing general administrative support to the Office of the Corporate Secretary primarily for activities during pre-board and board meeting day.
Responsibilities
Prepares schedule of Board and committee meetings of BPI and its subsidiaries
- Arranges and sends out calendar invites and zoom meeting details of the board and committee meetings of BPI and its subsidiaries
- Affixes CorpSec stamp to approved / endorsed / noted items presented to Board or Committee Meetings of BPI and its subsidiaries.
- Route stamped documents for signature of Corporate Secretary or Assistant Corporate secretaries.
- Scans signed stamped documents and sends notification to the proponents.
- Facilitates release of signed stamped documents to the proponents.
- Handles correspondence or queries received from Directors or Executive assistants relative to meeting schedules.
- Attends to Directors’ requirements before, during and after meetings such as but not limited to logistics, food, and other special requests.
- Monitors zoom meetings and ensure seamless and uninterrupted meeting flow.
- Prepares drafts of the minutes of the meetings of the Board and Board Committees of BPI Parent and/or subsidiaries within the required turnaround time for review and signature of the Corporate Secretary/Assistant Corporate Secretary.
- Prepares drafts of the Secretary’s Certificates requested by business and operating units for review and signature of the Corporate Secretary.
- Collates and routes documents for signature of Directors.
Qualifications
- Bachelor's Degree in any business-related course or communication arts
- Fresh graduates are welcome to apply
- 1 year experience as support or admin staff is an advantage
