Overview
Office Admin Jobs in Saginaw, MI at Corporate Headquarters
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Cennox is seeking an Administrative Assistant
to join our thriving Projects Division
in Temecula, CA!
Position Summary:
Under the general direction of the Project Managers, the Administrative Assistant performs a wide variety of administrative duties, many of which are Excel-based. The ideal candidate will have very strong Excel skills, as well as be reliable, prompt, and professional with strong organizational skills, and the ability to perform multiple tasks simultaneously while prioritizing responsibilities and work assignments. Most importantly the ideal candidate will be able to maintain a high level of business ethics and integrity.
Essential Duties and Responsibilities include the following, but not limited to:
Provide administration support to the Projects Division managers
Create Excel spreadsheets and dashboards to track project activity
Verify and process paperwork & photos daily with accuracy
Create purchase orders
Process invoices upon job completion
Request payment to subcontractors
Accurately look over the team work logs and approve daily
Make sure the techs are planning out their monthly schedules proficiently and completing those assignments on time.
Communicating to Project Manager or Customer when they do not have access, need to reschedule, or other various day-to-day issues
Submit travel arrangements as needed
Attend team and customer calls
Provide communication with customers, including making customer notification calls
Maintain general online files, including job files, vendor files, and other files related to the company’s operations
Locate new subcontractors for upcoming contracts nationwide
Performs other duties as assigned
Qualifications, Job Skills & Requirements
Excellent Computer skills required, MS Office (Excel, Word, PowerPoint, Outlook)
Proven experience with creating and maintaining Excel dashboards and linking spreadsheets
Good understanding of financial and accounting
Excellent communication skills both written and verbal
Excellent customer service
Ability to meet deadlines with strong organization, time management, and prioritization skills
Tenacious in seeking the resolution of issues/problems – ‘can do’ attitude
Good understanding of Microsoft Office including Outlook, Excel, & SharePoint
Experience and Education:
High School Diploma or equivalent.
Project administration/coordination experience a plus
Experience in an office environment is a plus
Experience working with federal/governmental or financial institutions is a plus
Physical Requirements:
Ability to sit and stay focused for long periods of time
Vision correctable to 20/20
Finger dexterity for keyboarding and computer usage
Cennox provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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Title: Office Admin
Company: Corporate Headquarters
Location: Saginaw, MI
