Overview
Office Admin Jobs in Carmel, IN at The Cake Bake Shop
Primary Function: The Administrative Assistant is the first point of contact for residents, visitors, vendors, public and governmental agencies and employees in the Clerk/Treasurer’s office. The position performs a wide variety of administrative support for the day-to-day operations of the Village.
Typical Duties and Responsibilities: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned at any time.
Receive the public and answer questions; respond to inquiries from citizens and others and refer, when necessary, to the appropriate departments and answer phone calls
Coordinate agendas, copy supporting documents for meetings, transcribe minutes for Plan Commission and various Committee meetings and prepare agenda packets
Post meeting dates, agendas and minutes to the village website
Prepare and publish public hearing/legal notices with accuracy and detail including any required notification of surrounding property owners
May be required to attend official meetings and assist with election duties
Assist in the preparation of special assessment letters as requested by title companies
Assist with the maintenance and processing of all licenses issued by the Village
process and maintain calendar for village hall community room and park rentals
Maintain dog/cat license records and prepare report for the Waukesha County Clerk settlement
Assist in managing incoming mail for distribution
Act as ombudsman and distribute complaints received to the appropriate department(s) for processing
Type reports and letters as requested from various Village Departments, Boards, and Committees
Assist Administrator/Clerk/Treasurer with processing of payroll and new employees as needed
Assist with the processing of accounts payable, accounts receivable, billing and bank reconciliation
Performs other related work as required
Job Type: Part-time
Pay: $20.00 – $22.00 per hour
Expected hours: 15 – 20 per week
Benefits:
Flexible schedule
Schedule:
4 hour shift
Day shift
Monday to Friday
Work Location: In person
Title: Office Admin
Company: The Cake Bake Shop
Location: Carmel, IN
