Overview
Office Admin Associate – Shopee Jobs in Hanoi, Hanoi, Vietnam at Shopee
Title: Office Admin Associate – Shopee
Company: Shopee
Location: Hanoi, Hanoi, Vietnam
Job Description
- Reception Duties
- Greet and welcome guests promptly with a positive and helpful attitude;
- Direct visitors to the appropriate person or department;
- Maintain the reception area to be tidy, presentable, and well-stocked with necessary materials (e.g., brochures, stationery).
- Payment & Expense Management
- Handle monthly payments for office-related services (rent, utilities, internet, etc.) and ensure timely processing;
- Coordinate with vendors and the finance team to verify invoices and resolve any payment discrepancies.
- Travel & Logistics
- Arrange business trips for employees, including flights, hotels, and Arrange business travel (flights, hotels, transportation) efficiently.
- Event Management
- Support in organizing internal events;
- Support in arranging logistics for meetings and training sessions at the office.
- Office Supplies & Facility Management
- Manage procurement and replenishment of office supplies, pantry items, and F&B;
- Monitor stock levels, control costs, and coordinate with vendors for timely delivery;
- Ensure a safe, efficient, and well-maintained office environment;
- Coordinate periodic maintenance and ad-hoc repairs;
- Monitor, replenish, and organize office supplies, equipment, and furniture.
Requirements
- Fresh graduates or candidates with less than one year of relevant experience;
- Be a team player and be able to work well under pressure;
- Exceptional verbal & written communication skills in both English and Vietnamese;
- Proficiency in Microsoft Office (Word, Excel) and Google Workspace;
- Detail-oriented, self-motivated, data-driven, and execution-focused;
- Excellent multi-tasking and time-management skills with the ability to prioritize effectively;
- Experience in admin, facilities, or event coordination;
- Familiar with vendor management & payment processes.
Please note that only shortlisted candidates will be contacted for the next steps within three weeks.
