Overview
Office Administration Coordinator Jobs in Baltimore – Maryland – USA at MedStar Health
General Summary of Position
Med Star Harbor Hospital is looking for an Office Administration Coordinator in the Emergency Medicine
– Administration department.
This position plans, organizes, and coordinates various team/department activities, and events in the office toassure high
quality care
and efficient service to patients. Performs various administrative duties such as typing, scheduling patient appointments, recordkeeping, database administration, etc. Maintains statistical data and distribution as required.
Primary
Duties
Contributes to the achievement of established department goals and objectives and adheres to department policies,procedures, quality standards, and safety standards. Develops and implements policies and procedures relating to the administrative functions of the department. Complies with governmental and accreditation regulations.
Answers telephone, screens and routes calls, takes messages and provides prompt and appropriate assistance to callers.
Resolves problems/issues or directs callers to appropriate resources.
Picks up, opens and routes incoming mail and distributes correspondence and other material. Receives deliveries.
Coordinates adherence to deadlines and secures variousresults and requests for records both internal and external. Assists with development and preparation of various reports and schedules. Manages the collection and disbursement of statistical information related to the department.
Investigates and resolves problems. Takes initiative to determine appropriate action and resolution of various day-to-day matters, issues and projects within scope of authority. Exercises independent judgment with
respect
to real and potential problems andbrings such matters to the attention of appropriate party with recommended action, when appropriate.
Manages the administrative function of the department.
Plans, organizes and coordinates special projects, programs and/or eventsfor the department. Maintains accurate database and filing system for the department. Organizes and retrieves information on an ongoing basis.
Attends designated committee/management meetings and takes minutes.
Distributes correspondence and handles follow up related to the meetings as required. Assures that confidential information and activities are handled discreetly and classified information is safeguarded. Organizes,schedules and confirms meetings and/or conferences. Reserves conference rooms and equipment, selects and order refreshments/meals and composesmeeting notices and correspondence.
Serves as departmental liaison with internal departments including Purchasing, Accounts Payable, and Payroll and alsowith external vendors.
Monitors and orders supplies and requests maintenance of office equipment. Reviews orders of supplies from other members of the department. Prepares payment vouchers for goods and services received bythe department.
Prepares monthly statistical reports of charges or expenses to the department budget.
Maintains current knowledge of technical, IT, computer and business skills and developments. Communicates relevant information tothe work group.
Relates to peers, supervisor, and customers on a daily basis effectively. Handles personnel related activities for the department, including assisting
leadership
with physician and APP employee evaluations, employee physicals…
Title: Office Administration Coordinator
Company: MedStar Health
Location: Baltimore – Maryland – USA
Category: Administrative/Clerical, Healthcare
