Overview
Office Administration Manager Jobs in Jacksonville, FL at Habitat for Humanity of Jacksonville (HabiJax)
Senior Administrative Assistant
Internal Medicine – Rheumatology
92673BR
Yale Posting Status
CLOSED TO FURTHER APPLICATIONS
University Job Title
Senior Administrative Assistant
Bargaining Unit
L34 – Local 34 (Yale Union Group)
Time Type
Full time
Duration Type
Regular
Compensation Grade
Labor Grade D
Wage Ranges
Click here to see our Wage Ranges
Searchable Job Family
Clinical, Research/Support
Total # of hours to be worked:
37.5
Work Week
Standard (M-F equal number of hours per day)
Work Location
Medical School Campus
Worksite Address
330 Cedar Street
New Haven, CT 06510
Work Model
Hybrid
Position Focus:
Under the supervision of the Clinical Operations Manager and exercising independent judgment and initiative, provide clinical and administrative support to faculty in the section of Nephrology.
Performs under pressure with the ability to judge urgency of matters while maintaining patient confidentiality. Maintain engagement with patients, referring providers, University faculty and staff with professionalism.
Displays expert utilization of Epic and MyChart to communicate with patients and to schedule appointments, maintain accurate patient information and update patient records. Assists patients as a patient advocate by providing direction and information. Schedules specialized testing for patients.
Maintains physicians’ schedules by adding/cancelling clinics. Communicates appointment changes clearly and promptly to patients and other related parties. Screens incoming calls and exercising sound judgment when triaging calls. Responds to requests for information and/or assistance.
Provide coverage for other Senior Administrative Assistants within the section.
Provide support for Nephrology RN team for clinically related tasks as needed.
Perform additional functions incidental to office activities as needed.
Essential Duties
1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Education and Experience
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.
Required Skill/Ability 1:
Demonstrated skill in written communication, oral communication, and collaboration.
Required Skill/Ability 2:
Demonstrated ability to effectively prioritize. High attention to detail. Ability to work in a fast-paced medical office environment.
Required Skill/Ability 3:
Proven excellent attendance record to be verified by references.
Required Skill/Ability 4:
Excellent computer skills. Proven ability to learn new database systems. Intermediate to advanced proficiency with Zoom, internet navigation, MS Word, Outlook, and Epic EMR.
Preferred Education, Experience and Skills:
Demonstrated experience working in a Nephrology medical practice. Epic EMR trained.
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.
Health Care Worker
This role is a healthcare worker position. Healthcare workers (HCW) are defined as university employees working a healthcare setting who have the potential for direct or indirect exposure to patients, human research subjects or infectious materials including body substance, contaminated medical supplies, devices and equipment, surfaces, or air. HCW have specific health requirements that must be met prior to starting work, including MMR vaccine or immunity, varicella (chickenpox) vaccine or immunity, TB screening, COVID vaccine according to University policy, hepatitis B vaccine or immunity, and annual flu vaccination.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus
Title: Office Administration Manager
Company: Habitat for Humanity of Jacksonville (HabiJax)
Location: Jacksonville, FL
