Overview
Office Administrative Assistant Jobs in Greater London, England, United Kingdom at Doherty Associates
Title: Office Administrative Assistant
Company: Doherty Associates
Location: Greater London, England, United Kingdom
About Doherty Associates
Doherty Associates (DA) is an award-winning, independent IT-managed services provider, with world-renowned, international clients. Our customers are predominately financial services sector firms, including leading private equity and venture capital firms and top 10 UK law firms.
Our London staff work in a hybrid model, with some regularly working from our modern London office (in Holborn), between Monday and Friday. Our demise has approximately 36 hot desks, three meeting rooms, and the CEO’s office).
About the role
You will focus on effective running and administration of our London-based office (Holborn), betweenMonday-Friday (9am – 5:30pm) ensuring we create first-class staff and visitor experience.You will also support the HR and recruitment function with administrative tasks.
This role is office based, 5days per week.
Responsibilities
Office Management
Assist in the management of the office space to create a safe and welcoming working environment – be the first point of contact for office-related matters for our staff and visitors
Office procedures – regularly review and improve to adapt to modern ways of working (i.e. hybrid). Communicate changes and updates, and ensure consistency of implementation
Office-related budget – ensure that office stock is well maintained at all times (kitchen supplies, office stationery, etc.), tracking to the budget
Support the CFO with the property (Landlord and building) related matters
Manage the security fob system
Office Health and Safety
Update policies and procedures. Keep abreast of H&S developments to inform updates.
Communicate policies and procedures to staff and visitors.
Perform regular office safety maintenance reviews. Report findings and complete resulting actions.
Manage the annual health and safety and fire inspections. Review and update the risk assessment and action findings.
Act as the Fire Marshall and First Aider.
Co-ordinate evacuation drills with the Landlord.
Liaise with the building reception and the office cleaners.
Be a key member of the London Social and Charity Committee – help to manage the budget, organise the events, and encourage staff participation.
HR administration support
Assist in supporting key HR processes, for example:
Recruitment: posting and closing adverts, processing applicants on the HR portal, scheduling and coordinating interviews
Inductions and onboarding: assist with the facilitation of seamless onboarding experience for new joiners
Assist with HR documentation
Data integrity: ensure that all HR systems are updated and accurate
Recruitment and HR- reports: assist with the preparation of monthly reports (as and when required
​Skills and experience
Experience in supporting the office administration function in a medium-size corporate environment
Very good spoken and written English
Strong organisational skills with very good attention to detail
Confident using the Office suite of applications: Excel, Word, PowerPoint, Outlook, Teams, SharePoint
Excellent communication and interpersonal skills
Experience and confidence of dealing with various stakeholders (at different levels)
Professional qualities
Professional demeanour
Mature with the ability to handle confidential information with integrity
Positive attitude and self-driven
Ability to work independently, with little supervisio…
