Overview
Office Administrative Assistant Jobs in Herent, Flemish Region, Belgium at Emweb
Title: Office Administrative Assistant
Company: Emweb
Location: Herent, Flemish Region, Belgium
Emweb is a software engineering company specialized in the development of innovative software. We are located in Herent (Leuven, Belgium) and serve customers all over the world. Emweb’s major products are Wt, an open source library for the development of web applications, and Genome Detective, a software platform for microbial High Throughput Sequencing analysis. Our solutions excel in quality and efficiency, and are therefore applied in complex applications and environments.
We are currently looking for a generalist Administrative Assistant with the following profile to join our team in Herent. As administrative assistant, you will provide administrative support to the organization, in accounting, in the sales process, and in human resources. You are detail-oriented, communicative, and enjoy a varied range of tasks.
Your responsibilities are:
Accounting assistant:
Generate outgoing invoices, process incoming invoices (Exact Online)
Book bank transactions, prepare payment lists
Follow up on overdue invoices and manage accounts receivable
Work with our external accountant for the monthly and yearly financial closing
Sales support:
Generate offers for routine quotation requests
Follow up the order process for standard products
Manage renewals for yearly subscriptions
HR Administration:
Internal contact person for HR-related questions; onboard new employees
Manage employee files (contracts, vacation records, sick leave)
Provide our external payroll processor with the input for the monthly payroll calculation
Assist in recruitment and selection (posting job ads, scheduling interviews)
Other routine tasks related to HR: organize team building activities, maintain employee safety procedures, …
Varia:
Responsible for small purchases (office materials, coffee, snacks, …)
Limited number of tasks related to information security
vacature- Administrative employee – part time – 20250512.pdf PDF
Profile
With the following skills, you are the perfect match to complete our team:
You hold a Bachelor’s or Master’s degree and have a few years of experience in a similar role
Excellent organizational skills
Strong communication skills (written and verbal) in interactions with customers and colleagues
Strong commercial orientation
You work in a well-organized and accurate manner
Result driven
Personal skills:
Communication, analytical, accurate, reliable, able to work independently, client oriented, critical thinking, responsible, excellent planning and organizational skills, initiative-taking,
We offer you:
A part-time schedule (50%) in a 38-hours week
A work environment typical of a young and innovating company
A green working environment a stone’s throw from metropolis Leuven
A competitive salary
Extra-legal benefits
Mobility budget
Up to 32 days vacation (glijuren) (pro-rata)
