Overview
Office Administrative Assistant Jobs in Reading, England, United Kingdom at Insight Global
Title: Office Administrative Assistant
Company: Insight Global
Location: Reading, England, United Kingdom
Responsibilities:
Provide general administrative support mainly in the UK, reporting to the Regional Location Support Manager
Ensure smooth day to day operations of the office and you are a business partner and key connector to site leaders to build and maintain a strong employee community and office culture, focused on engagement, site wide activities and efficient site function.
Front office management – to meet and greet visitors in the office, acting as point of contact and handling their queries.
Handling emails, parcels, packages as well as handling shipments, ensuring Trade Compliance processes are adhered to of inbound and outbound shipments from various sites
Travel support with ground transportation for visitors in the UK.
Responsible for supporting our sites to maintain a healthy, safe, and hygienic office work environment
Procurement of office consumables and supplies, upkeep requirements and inventory. Including coordination and negotiation with all service providing vendors
Point of contact with building management for landlord, NI|Emerson representative at residence meetings (where required), maintenance, repairs, and services.
Update Policies and Guidelines that help provide clarity to services provided.
Working closely with the services and finance teams to ensure timely production of purchase orders and processing of invoices/payments.
Maintain physical or electronic filing systems for contracts and documentation
Customer and services operations including ensuring a consistent and effective response to customers’ needs
Support for internal meetings and events and back-up for global meetings and appointments
Requirements:
Good business communication skills both verbal and written in English
Basic IT laptop and Microsoft Office knowledge such as Teams, Outlook etc
Prior experience working as an office administrator or similar positions and using a ticketing system such as ServiceNow
Comfortable managing office supplies, inbound and outbound office shipping, supporting onboarding and making POs
Ability to work independently, show good judgement and initiative in a fast-paced complex business environment
Possess strong customer service skills and customer service focus, confidence dealing with people over the phone and in person
Resilient mindset taking on challenges and enjoy solving problems
Be thorough in adhering to instructions and follow correct procedures.
Excellent time management, ability to multi-task and prioritize your workload
Plusses:
Prior experience with a web-based procurement solution such as iProcurement
