Overview
Office / Administrative Assistant Jobs in Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at XR Extreme Reach
Title: Office / Administrative Assistant
Company: XR Extreme Reach
Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
Manage all office supplier contracts, including air conditioning, office cleaning services, kitchen supplies and equipment, confidential shredding, and deliveries of fruit, milk, and coffee, as well as other maintenance services
Ensure timely renewals of insurance policies, business licenses (Majlis), and fire extinguisher certifications to maintain compliance and operational efficiency
Maintain adequate stock levels of stationery and office supplies while implementing strategies to minimize waste
Oversee the cleanliness and organization of kitchen and common areas, ensuring they are well-stocked and presentable at all times
Report and coordinate repairs for any faulty equipment with suppliers or contractors to ensure minimal disruption to operations
Organize regular office clean-ups and coordinate with vendors for proper waste disposal and recycling efforts
Provide administrative support to the Head of KL Center of Excellence as required, facilitating efficient workflow within the team
Liaise with building management or landlords regarding any building-related issues to ensure a safe and functional work environment
Assist in organizing staff events, team activities, and budget planning, fostering employee engagement and collaboration
Prepare and issue building access cards for new joiners, ensuring security and access compliance
Welcome and assist visitors and vendors in a professional manner, representing the organization effectively
Conduct monthly inspections of office conditions, including equipment, furniture, and facilities, to ensure proper maintenance and upkeep
Potentially work non-standard hours as required due to operational needs
This role demands a proactive approach to facility management and operational support, ensuring a productive and welcoming office environment conducive to business success.
