Overview
Office & Administrative Support III (NMCD #16825) Jobs in Hobbs, NM at State of New Mexico
**All applicants must complete a Lexington County application on our website below**
https://www.lex-co.com/Applications/HROnline/PUBLIC/VACANCYLISTING.ASPX
Job Purpose:
Able to perform various administrative duties in a confidential manner specific to Human Resources and Risk Management such as: reception, clerical duties, customer service, recordkeeping. Provides professional customer service, has organizational skills, utilizes problem solving skills and communicates effectively with employees, department heads and citizens. Main functions include processing new hires and general administrative duties. Performs various special projects and duties as assigned.
Essential Duties and Responsibilities:
– Prepares various correspondence and administrative functions for the department including but not limited to memorandums, letters, reports, and forms.
-Answers the telephone; screens callers; provides information as requested or forwards calls to appropriate staff person; takes messages as necessary; greets and assists office visitors; assists in Information Booth as needed.
– Prepares new hire paperwork, generates offer letters, and meets with new hires to complete pre-employment paperwork.
– Conducts background checks on new hires for criminal background, requests driver’s license checks, and directs candidates to the drug testing facility.
– Processes job posting forms; posts vacant positions on County webpage and Indeed.
– Coordinates employee ID badge photos; ensures ID badges are accurate and photos are up to date regularly.
– Assists with budget preparations and monitors accounts; prepares internal documents for procurement purposes; orders supplies for department.
– Operates a variety of equipment such as copier, telephone, fax machine, calculator, computer and printer. Places and follows up on maintenance problems in department.
– Coordinates meetings and meeting space; prepares meeting agendas; types and copies for all background material related to items on the agenda; attends meetings; takes and transcribes minutes; distributes minutes.
– Performs general administrative duties as required, including typing reports and correspondence, entering and retrieving computer data, proof reading, ordering supplies, copying and filing documents, sending and receiving faxes, mailings, answering the telephone, establishing and maintaining filing systems.
– Assists with special projects and other duties as assigned; assists in maintaining file room as need.
Minimum Education:
High School diploma or equivalent, with 3 to 5 years of experience required; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Job Type: Full-time
Pay: $18.87 – $21.71 per hour
Benefits:
Dental insurance
Health insurance
Vision insurance
Schedule:
Monday to Friday
Ability to Commute:
Lexington, SC 29072 (Required)
Ability to Relocate:
Lexington, SC 29072: Relocate before starting work (Required)
Work Location: In person
Title: Office & Administrative Support III (NMCD #16825)
Company: State of New Mexico
Location: Hobbs, NM
