Overview
Office Administrator Jobs in Winston-Salem, NC at Level Up Solutions HRD LLC
Title: Office Administrator
Company: Level Up Solutions HRD LLC
Location: Winston-Salem, NC
Our client, a Triad-based, award-winning architectural and interior design firm, is seeking the next addition to its dynamic and expanding team! This part-time Office Administrator role offers the perfect opportunity for professional growth while contributing to a dynamic and supportive team environment!
This is an in-person role working three days per week at our client’s headquarters located in downtown Winston-Salem. All inquiries are strictly confidential. See position details below.
Position Summary: The Office Administrator is a fundamental member of our client’s team. This highly collaborative role provides administrative support to daily business operations, while ensuring accuracy and effectiveness of processes and procedures.
Essential Duties:
Email & Voicemail Management: Monitor general inboxes, as well as office voicemail.
File Organization: Assist with organizing project documents, contracts, and permits.
Administrative Project Support: Capture all expenses, support the completion and filing of project closeout materials.
Billing Support: Assist with basic financial tasks, including invoice preparation, A/R and A/P tasks, and vendor/client payment communications.
Reception & Office Environment: Maintain a welcoming office environment, stock snacks and beverages, and manage office sound and display screens.
Office Supply & Marketing Inventory: Order and restock office supplies and manage marketing materials inventory. Event & Meeting Coordination: Manage the office calendar, schedule internal meetings, assist with event planning, and register staff for industry events.
Compliance & HR Support: Maintain onboarding documents, track individual and firm license renewals, and manage vendor certificates of insurance.
Office Maintenance: Coordinate with cleaners, building maintenance, and manage indoor plants.
Organization & Clutter Control: Ensure common areas are organized, packages are stored, incoming mail is disseminated, and cardboard disposal is managed.
Non-Essential Duties:
Other miscellaneous administrative duties, as needed to support business operations.
Support marketing and operations as needed.
Minimum Qualifications:
Bachelor’s degree or equivalent combination of education and relevant work experience is preferred.
2+ years of administrative or related experience required.
General working knowledge of Adobe Creative Cloud & QuickBooks or related software strongly preferred.
Demonstrated proficiency in Microsoft 365 including advanced Excel skills, Word, and Outlook.Â
Strong organization and communication skills; attention to detail.
Ability to work independently, as well as a member of the team.
Ability to be flexible, adaptable, and prioritize tasks.
Strong written and oral communication skills; ability to present ideas and strategies quickly, thoughtfully, and concisely; ability to cultivate and develop relationships.
Hold a valid driver’s license.
