Overview
Office Administrator – 12 Months FTC Jobs in Greater London, England, United Kingdom at Robert Bird Group
Title: Office Administrator – 12 Months FTC
Company: Robert Bird Group
Location: Greater London, England, United Kingdom
About Us
Robert Bird Group is a leading international structural, geotechnical, civil and construction engineering consultancy. We are specialists in the built environment and complex infrastructure. We maintain a one firm ethos and family culture which has allowed the business to operate across all barriers, always focused on achieving best for project, and best for our people.
The Opportunity
We are looking for an Administrator to cover maternity leave on a 12 months contract by working in our London Office. This is an exciting time for Robert Bird Group, as we go through continual expansion, and so presents an opportunity for someone looking to further their career within a thriving engineering consultancy.
The Administrator will be assisting various Engineering teams with compliance and everyday tasks to aid the smooth operation of our business.
Administration
Typing, compiling and preparing project reports, team presentations and correspondence for internal and external purposes
Assist with preparation of submissions, fee proposals and expression of interests
Maintain the UK client database to ensure it is current and accurate
Assisting with control of variation on projects
Reception cover and backup support for Reception. To be competent in all reception duties in order to relieve when required i.e. lunch breaks, leave and at any other times as and when necessary
Coordination of national and international travel logistics in line with internal policies and procedures, distributing itineraries to staff and relevant branches as and when required
Reconciliation of staff expenses
Administration and secretarial support to Directors including but not limited to: diary management ensuring calendars are regularly updated and maintained, updating client contact lists, updating resource charts, staff annual leave calendars, etc.
Organising meetings (internal / external), distributing agendas and taking minutes as and when required
Implement Health and Safety policies and procedures on projects and oversee team’s compliance
Participate in Workplace Health and Safety committee if, and when, required
Undertaking all administrative duties such as, but not limited to: photocopying, binding documents, project filing and archiving, business card scanning, document downloading etc.
Managing and coordinating gifts for team i.e. leaving gifts
Running reports on internal system (Clarity), time / cost transfers, open / close projects, set up project work stages etc
Experience and Knowledge
Previous experience in an Administrator Role
Intermediate Computer Skills
High Level of Communication (Verbal and Written)
Organisation and Management Skills
Why Work With Us
Robert Bird Group is a growing, fast-paced business which offers birthday leave, corporate health insurance rates, paid parental leave, recognition awards, an active and engaging social club, along with a supportive team environment where healthy lifestyle balance is encouraged.
How to apply
All applications must be submitted online. To apply, click on the “Apply Now” link below and follow the prompts.
Robert Bird Group is an equal employment opportunity employer.
This role does not require agency input. We do not accept unsolicited resumes and are not responsible for any associated fees.
