Overview
Office Administrator Jobs in Reading, PA at B&L Ott Heating & Air Conditioning
Job Overview
We are seeking a detail-oriented and proactive Office Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role involves a variety of tasks, including managing calendars, assisting with customer support, growing the service and repair department, engaging in out of office events through our affiliated organizations, and maintaining organized records. The successful candidate will possess strong organizational skills and be able to work independently and follow direction given by office manager.
Duties
Manage and maintain personal and service calendars, including scheduling appointments and meetings.
Provide administrative support by preparing documents, reports, and presentations.
Proofread documents to ensure accuracy and professionalism in all communications.
Communicate with existing customers and future customers
Offer exceptional customer support by addressing inquiries and resolving issues promptly.
Maintain organized filing systems for both physical and digital records to enhance office efficiency.
Must be able to collaborate with team members both in the office and the field when needed.
Be willing and capable of making sales calls.
Experience
Previous experience in an administrative role is preferred; familiarity with calendar management is essential.
Proficiency in QuickBooks is a plus, along with experience in proofreading documents for clarity and correctness.
Strong customer support skills with the ability to communicate effectively with diverse clientele.
Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
Sales experience is a plus.
If you are an enthusiastic individual looking to contribute to a dynamic team while honing your administrative skills, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: $22.00 – $28.00 per hour
Expected hours: 32 – 40 per week
Benefits:
401(k) matching
Health insurance
Paid time off
Professional development assistance
Schedule:
8 hour shift
No weekends
Experience:
Office: 1 year (Required)
Ability to Commute:
Everett, WA 98201 (Required)
Work Location: In person
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Title: Office Administrator
Company: B&L Ott Heating & Air Conditioning
Location: Reading, PA
