Overview
Office Administrator Jobs in Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates at Amdaris
Title: Office Administrator
Company: Amdaris
Location: Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates
OFFICE ADMINISTRATOR
Insight is a US Nasdaq listed fortune 500 technology company with a stylish head office based in Abu Dhabi. After acquiring Amdaris in 2023, we are quickly expanding our offering to become the leading provider of software solutions and paving the way for an exciting growth trajectory with ambitious future goals.
A part of this growth includes an expansion across the UAE where we now require an Office Administrator to join as the glue to hold our offices together across the Middle East.
OFFICE ADMINISTRATOR RESPONSIBILITIES:
We are looking for an Office Administrator to support a variety of administrative and Office management tasks. The successful candidate will be well-organised, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalised and timely support to the executive team and wider offices.
Key Responsibilities:
Manage the Middle East office spaces, including but not limited to; repairs and maintenance, insurance policies and renewals, liaise with cleaning contractors and the escalation of issues
Support expansion of new offices
Work with People team to support the recruitment, onboarding and employee lifecycles
Purchasing of IT equipment, stationary, refreshments, general supplies
Health and Safety compliance in; fire, covid-19 and accident reporting
Organisation of management meetings, minute taking and distribution
Arrange international and detailed travel plans for Leadership team travelling for client’s and company events, coordination of itineraries, and agendas
Perform reception duties such as answering phones where necessary
Liaise with clients and business guests
Organise company events
Solve simple IT problems and collaborate with the IT department when necessary
Maintain a strong working relationship with other relevant departments, including Centre Directors, Sales and HR
Maintain all relevant company platforms and support data governance for sales department
Prepare and deliver monthly reports
You may be required to undertake other duties from time to time as we may reasonably require.
OFFICE ADMINISTRATOR REQUIREMENTS:
Excellent people skills and influencing ability
Natural flair for ensuring that administrative processes are completed with diligence and professionalism
Ability to work under pressure with conflicting deadlines
Analytical skills and attention to detail
Ability of working effectively as part of teams based in UK, Europe, UAE and KSA
Good written and verbal communication skills
Be able to coordinate with other departments
Forward thinking with a ‘can do’ approach
Previous experience working as an office manager/administrator/EA/PA
Highly organised
Strong cultural fit with a rapidly growing tech business
Team player
Prepared to travel between Dubai, Saudi Arabia and Abu Dhabi with the potential of further travel required to other Gulf Co-operation Council countries.
Advanced skills in all Microsoft programmes, especially Word and Outlook.
BENEFITS:
Private Medical Cover for you and your family.
5.83% Pension Contribution, increasing to 8.33% after 5 years of service.
Travel expenses covered by us.
25 days holiday excluding bank holidays.
