Overview
Office Administrator Jobs in Kraków Old Town, Małopolskie, Poland at Confidential Jobs
Title: Office Administrator
Company: Confidential Jobs
Location: Kraków Old Town, Małopolskie, Poland
Job Description
Position: Office Administrator
Position Reports to: HR Business Partner EMEA
Department: Human Resource
Location: Krakow, Poland
Work Type: Hybrid (office/home)
Job Summary:
We are seeking a highly organized and detail-oriented Office Administrator to join our EMEA Human Resource team.
The selected candidate will work in a dynamic, international environment, contributing to the efficiency of business and HR operations.
This position requires excellent communication and administrative skills, and the ability to work collaboratively with cross-functional teams in multiple locations.
Key Responsibilities:
Provide wide-ranging administrative support to the HR department and to the business, including preparing correspondence and reports, managing documents, and ensuring smooth workflow management
Administrate office contracts tracking end dates and prior notices and setting up appointments with vendors
Serve as the Executive Assistant to the CEO and other senior members of the management team during trips to the region, including scheduling meetings, securing required visas, and making travel and accommodation arrangements
Ensure that the office environment is clean, safe, and functional, coordinating repairs and maintenance as necessary
Oversee day-to-day in-office activities, including mail handling
Support the company’s fleet management processes, including maintaining accurate and up-to-date records
Coordinate the logistics of local, global, and online company events and meetings
Oversee expense submissions and invoice processing to ensure timely payments and financial accuracy
Safeguard all confidential data, ensuring its appropriate dissemination
Assist with special projects and initiatives as needed
Qualifications:
Bachelor’s degree in Business, Administration, HR, or a related field.
3+ years of experience in an executive assistant or similar role
Demonstrate significant experience in handling highly sensitive information with utmost discretion and professionalism
Strong problem-solving skills with the ability to anticipate problems
Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
Detail-oriented with strong organizational and time management skills.
Ability to work independently and manage multiple priorities in a fast-paced environment.
Proficiency in Microsoft Excel and other Microsoft Office applications.
Ability to speak English and French
Preferred Qualifications:
Experience in the EMEA region and understanding of regional market dynamics.
Due to the high number of applications, we would like to inform you that only selected candidates will be contacted.
