Overview
Office Administrator (2 years contract) Jobs in Cluj-Napoca, Cluj, Romania at Garmin Cluj
Title: Office Administrator (2 years contract)
Company: Garmin Cluj
Location: Cluj-Napoca, Cluj, Romania
We are a team of 6 enthusiastic and passionate people, with responsibilities in finance and administration.
Working closely with other departments, offering support to our colleagues, we are looking for you, a hands-on Office Administrator highly organized and process-driven, with desire to learn and grow in our team.
Being part of our team, you will have ownership on the following:
Administrative (back-office) and Reception (front-office) support:
Maintain and organize relevant company records, databases, and files
Create Purchase Orders and handle specific invoices
Manage imports and exports, ensuring compliance with regulations
Assist in drafting policies and procedures
Liaise with vendors, clients, and internal teams to support business operations
Serve as the first point of contact for visitors, ensuring a professional and welcoming experience
Handle courier services, redirect incoming and outgoing mail
Travel Coordination:
Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries
Ensure compliance with company travel policies and budget guidelines
Handle last-minute travel changes, cancellations, or emergencies
Maintain accurate travel records and provide support for expense reporting
Coordinate visa applications, travel insurance, and other necessary documentation
Requirements
5+ years previous experience in administrative support and travel coordination
Strong organizational and time-management skills
Excellent communication skills, both written and verbal
Ability to handle confidential information with discretion
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and travel booking tools
Fluent in English, both speech and written
Experience using travel management platforms (e.g., Concur, Egencia, or similar), knowledge of visa and travel documentation requirements would represent an advantage
Benefits
Benefits to enhance your experience:
24 days off each year plus extra vacation days based on years at Garmin and compensation for legal holidays
Health package subscription and yearly budget for glasses
Monthly budget for sports and wellbeing activities
Local and global career development programs (training, mentorship, technical and leadership development, and more)
Access to e-learning platforms and support for technical conferences attendance
Loyalty bonus within the company, plus other special bonuses (for holidays and personal life events)
Meal tickets
Yours exclusively when part of our team:
Significant discount for Garmin products
Employee stock purchase plan
Contribution to the retirement plan (Pillar 3)
Garmin products available for testing and borrowing
A comprehensive event series championing wellbeing, sports, and community tailored to foster holistic health (featuring sports events, classes, hackathons, parties, and more)
Other benefits which we invite you to discover along the recruitment process
Garmin Cluj is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, religion, national origin, sex, age, or disability.
