Overview
Office Administrator Jobs in Peterborough, Canada at Summit Search Group
The Opportunity
The Winnipeg Metropolitan Region (WMR) is looking for an experienced Office Administrator for a one‑year term with a possible extension. This blended role combines senior executive and board support with day‑to‑day administrative duties in a quasi‑government environment. The Administrator will report to the Executive Director and will act as an organizational anchor, managing clerical and operational functions while providing meaningful support on board governance, financial coordination, and HR administration.
The position requires professional maturity, sound judgment in handling politically sensitive information, and the flexibility to manage shifting priorities as the mandate evolves.
Key Responsibilities
- Provide comprehensive administrative and clerical support to the Executive Director and staff, including correspondence, records management, scheduling, and calendar coordination.
- Support board governance functions, including agenda preparation, meeting minutes, document distribution, and logistical coordination for board meetings.
- Serve as first point of contact for visitors and incoming communications, managing phones, general email, and mail intake while maintaining a professional and welcoming front‑of‑office presence.
- Act as the liaison for employee pension administration, group benefits, corporate insurance, and external service providers, supporting the Executive Director rather than owning these functions directly.
- Assist with financial administration, including processing invoices, receipts, and cheque requests, and contribute to the development of standard operating procedures and policy documentation as directed.
- Oversee day‑to‑day office operations, including supply management, building and maintenance coordination, meeting logistics, and general errands, ensuring the office runs smoothly and efficiently.
Qualifications
- 3+ years of progressive administrative experience; prior experience in a government, quasi‑governmental, nonprofit, or similarly structured environment is a strong asset.
- Demonstrated ability to support senior leadership with discretion, including experience with board governance coordination and handling confidential or politically sensitive information.
- Proficiency with the Microsoft Office suite, including Word, Excel, Outlook, and Teams, and the ability to adapt comfortably to evolving tools and systems.
- Excellent written and verbal communication skills, with a professional presence and interpersonal confidence to engage effectively with staff, board members, government officials, and external stakeholders.
Summit Search Group has a strong commitment to Diversity, Equality and Inclusion. We strive for continuous development, modeling inclusive behaviors and proactively managing bias throughout our process.
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Title: Office Administrator
Company: Summit Search Group
Location: Peterborough, Canada
Category:
