Overview
Office Administrator Jobs in Toronto, Ontario, Canada at Vered Klein Recruitment Consultants
Title: Office Administrator
Company: Vered Klein Recruitment Consultants
Location: Toronto, Ontario, Canada
Are you someone who thrives in a fast-paced, detail-driven environment? Do you have a passion for ensuring that creative projects come together seamlessly, both financially and logistically? Join an award-winning, internationally recognized studio renowned for its beautiful, innovative, and highly personalized interiors currently looking for a Procurement Coordinator/Administrator to join our team on an 18 month contract.
If you are organized, proactive, and excited to contribute to the business side of a creative, collaborative team, this could be the perfect fit for you!
What You’ll Do:
Coordinate with Suppliers – Reach out to suppliers, gather quotations, specifications, and product details to keep the design team informed and projects on track.
Manage Procurement – Ensure smooth transactions by confirming discounts, payment terms, stock availability, lead times, and other critical details.
Handle Financials – Prepare and manage client proposals, invoices, and purchase orders, ensuring financial accuracy across the board.
Track Projects – Oversee logistics, deliveries, and installations, ensuring that everything runs smoothly from start to finish.
Support the Design Process – Organize design documentation and handle approval processes for strike-offs, samples, shop drawings, and more.
Assist with Bookkeeping – Enter vendor invoices into accounting software and handle monthly bank reconciliations, ensuring everything balances.
Collaborate with the Team – Work closely with designers, suppliers, clients, and trades to ensure everything aligns perfectly and projects are completed successfully.
Who You Are:
You’re highly organized, analytical, and thrive on managing multiple tasks and deadlines.
You have 3-5 years of experience in a similar role and a passion for ensuring things run smoothly behind the scenes.
You’re an excellent communicator, able to connect with suppliers, designers, clients, and trades effortlessly.
You’ve got solid bookkeeping skills, including experience with QuickBooks or similar accounting software.
You’re savvy when it comes to logistics, including understanding transportation, customs, taxes, and everything that keeps a project moving forward.
You’re eager to learn and contribute, excited to grow your skills and knowledge in a creative environment.
Located downtown Toronto
Full time in office
Salary range: $60-70K
*Please answer screening questions accurately*
