Overview
Office Administrator Jobs in New Jersey, United States at qode.world
Title: Office Administrator
Company: qode.world
Location: New Jersey, United States
Job Summary:
The Office Administrator and Receptionist is responsible for ensuring the smooth and efficient operation of the front office. This role combines administrative duties with front-desk reception responsibilities, serving as the first point of contact for clients, visitors, and employees. The ideal candidate will be organized, personable, and capable of managing multiple tasks simultaneously.
Key Responsibilities:
Front Desk Reception:
Greet and welcome visitors, clients, and vendors in a friendly and professional manner
Answer, screen, and direct incoming phone calls and emails
Manage visitor logs and provide visitors with necessary information and directions
Administrative Support:
Schedule appointments, meetings, and conference room bookings
Maintain and update office calendars and contact lists
Prepare and distribute internal communications, memos, and other documents
Assist with the preparation of reports, presentations, and correspondence
Office Management:
Manage office supplies and inventory; place orders as necessary
Maintain a clean, organized, and professional reception area and common spaces
Coordinate with vendors for office maintenance and equipment repair
Support other departments with various administrative tasks as needed
Data Entry & Record Keeping:
Maintain filing systems, both digital and physical, ensuring that all records are up-to-date and easily accessible
Assist with data entry, updating databases, and generating periodic reports
Qualifications:
High school diploma or equivalent required; associate or bachelor’s degree in business administration or related field preferred
Proven experience as a receptionist, office administrator, or in a similar administrative role
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software
Strong verbal and written communication skills
Excellent organizational skills and attention to detail
Ability to multitask, prioritize, and manage time effectively in a fast-paced environment
Customer service orientation with a friendly and professional demeanor
Working Conditions:
Primarily office-based in a standard office environment
May occasionally require additional hours during peak times or special events
Position requires sitting for extended periods, using a computer, and handling multiple phone lines
