Overview
Office Administrator Jobs in Albany, OR at Caliber Collision
Job Requisition: Executive Assistant
Company: Blue Streak
Position: Executive Assistant
Location: Miami, FL
Reports To: Chief Operations Officer
Job Summary:
Blue Streak, an evolving utility construction company, is seeking a highly organized and proactive Executive Assistant to support our executive team. This role will be instrumental in ensuring the smooth operation of the executive office, managing schedules, facilitating communication, and providing strategic support to enhance productivity and efficiency.
Key Responsibilities:
Executive Support: Provide comprehensive administrative support to the executive officer, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Meeting Coordination: Organize and prepare for meetings, including drafting agendas, logging meeting minutes, and following up on action items.
Communication Management: Serve as a liaison between the executive officer and internal/external stakeholders, ensuring effective communication and timely responses.
Data Analysis and Reporting: Utilize Power BI to create and maintain dashboards and reports that provide insights into operational performance and support decision-making.
Project Management: Assist in the planning and execution of special projects, ensuring alignment with organizational goals and timelines.
Document Management: Prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism.
Team Collaboration: Facilitate communication and collaboration within Microsoft Teams, ensuring all team members are informed and engaged.
Schedule Management: Maintain and optimize the executive officer’s schedule, prioritizing appointments and commitments effectively.
Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
Job Requirements:
Education: Bachelor’s degree in Business Administration, Management, or a related field preferred.
Experience: Minimum of 5 years of experience in an executive assistant or similar role, preferably supporting C-level executives.
Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Fluency in Power BI for data visualization and reporting.
Experience with Microsoft Teams for communication and collaboration.
Organizational Skills: Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
Communication Skills: Excellent verbal and written communication skills, with a strong attention to detail.
Interpersonal Skills: Strong interpersonal skills with the ability to build relationships and work collaboratively with diverse teams.
Problem-Solving Skills: Proactive and resourceful, with strong problem-solving abilities and a results-oriented mindset.
Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
Preferred Qualifications:
Experience in the utility or construction industry is a plus.
Familiarity with project management tools and methodologies.
Certification as an Executive Assistant (e.g., CAP, CEA) is a plus.
Application Process:
Interested candidates should submit their resume and a cover letter detailing their relevant experience to [Insert Application Email/Link].
Blue Streak is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Full-time
Pay: $75,000.00 – $85,000.00 per year
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Show more
Title: Office Administrator
Company: Caliber Collision
Location: Albany, OR
